Administrative Assistant

4 hours ago

Penticton, British Columbia, Canada KlariFi Bookkeeping & Tax Full time

About KlariFi

KlariFi Bookkeeping & Tax is a growing Canadian firm providing bookkeeping, tax, and payroll services to small businesses nationwide. We combine modern cloud technology with personalized service to help business owners gain clarity and confidence in their financials. As we continue to grow, we're looking for a highly organized, proactive
Administrative Assistant
to support our team and leadership on-site.

The Role

As our Administrative Assistant, you'll play a key role in keeping our office running smoothly while also supporting senior leadership with select executive-level tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in being a reliable point of support for both clients and internal teams.

This is an
on-site position
and requires a strong in-office presence.

Key Responsibilities

Administrative Support

  • Greet clients and visitors and act as a professional first point of contact
  • Manage incoming calls, emails, and general inquiries
  • Maintain office organization, supplies, and shared resources
  • Assist with scheduling, calendar coordination, and meeting preparation
  • Support document preparation, filing, and record management
  • Assist with internal processes, forms, and basic data entry

Executive & Leadership Support

  • Provide administrative support to senior leadership as needed
  • Assist with travel planning and arrangements (flights, hotels, itineraries)
  • Help coordinate leadership meetings, agendas, and follow-ups
  • Prepare basic reports, presentations, or correspondence
  • Handle confidential information with discretion and professionalism

Client & Team Coordination

  • Assist with client onboarding logistics and administrative follow-ups
  • Support internal teams with scheduling, coordination, and task tracking
  • Help ensure smooth communication between departments

What We're Looking For

  • 2+ years of experience in an administrative, office support, or executive assistant–style role
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • High attention to detail and ability to manage competing priorities
  • Comfortable working with technology (Microsoft Office, Google Workspace, calendars, document management tools)
  • Professional, proactive, and dependable
  • Ability to maintain confidentiality and exercise good judgment

Experience in a professional services environment (accounting, finance, legal, or consulting) is considered an asset but not required.

Why Join KlariFi

  • Be part of a growing, forward-thinking company
  • Work closely with leadership and gain exposure to executive-level operations
  • Support a team that values clarity, collaboration, and respect
  • Competitive compensation based on experience
  • Stable, on-site role with opportunities to grow as the company expands

How to Apply

Please submit your resume and a brief cover letter explaining why you'd be a great fit for this role.

  • Administrative Assistant

    2 days ago

    Penticton, British Columbia, Canada Kinetic Custom Trailers Ltd. Full time

    About Kinetic Custom TrailersJoin a team where innovation meets craftsmanship — Welcome to Kinetic Custom Trailers. At KINETIC, we don't just build trailers, we engineer custom solutions that push the boundaries of design, functionality, and quality. As a leader in the custom trailer manufacturing industry, we take pride in creating smart, efficient...

  • Office Administrator

    48 minutes ago

    Penticton, British Columbia, Canada Black Rabbit Fabric Inc Full time

    Job Overview: Office AdministratorWe are seeking a dynamic, detail-oriented, and highly organized Office Administrator to join our team This role involves managing a wide range of administrative tasks, including adding restock and new products to our website, updating online content, managing social media, and assisting with event planning.If you're looking...

  • Operations Support Assistant

    2 hours ago

    Penticton, British Columbia, Canada Fortis BC Full time

    Affiliation: MoveUPEmployment Status: Full-Time TemporarySalary: $2,444.00Short-term Incentive Eligible: NoWorkplace Flexibility: NoTemp Duration: 6 to 18 monthsPosting End Date: Open until filledAs the province's largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and...

  • Operations Support Assistant

    1 hour ago

    Penticton, British Columbia, Canada FortisBC Full time

    Affiliation: MoveUPEmployment Status: Full-Time TemporarySalary: $2,444.00Short-term Incentive Eligible: NoWorkplace Flexibility: NoTemp Duration: 6 to 18 monthsPosting End Date: Open until filledAs the province's largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and...

  • Licensed Office Administrator

    5 days ago

    Penticton, British Columbia, Canada Raymond James Ltd. Full time

    Company DescriptionOkanagan Wealth Management Group is an independent agency of Raymond James. Raymond James Ltd., a Canadian subsidiary of Raymond James Financial, Inc., has a long-standing history, serving Canadian investors for nearly eight decades. RJ is Canada's largest independent investment dealer. Guided by a vision to be unique and client-focused,...

  • Health Care Assistant

    1 day ago

    Penticton, British Columbia, Canada Kelowna Full time

    Health Care Assistant (HCA) Begin a remarkable career that will make a difference in the lives of seniors. Senior Helpers is hiring for Health Care Assistants If you are a new graduate or have experience working in assisted living facilities, independent living facilities, senior living facilities, nursing homes, home care or healthcare, we'd love for you...

  • Wills and Estates Legal Assistant

    1 day ago

    Penticton, British Columbia, Canada McLeod & Schneiderat Lawyers Full time

    McLeod & Schneiderat Lawyers, in downtown Penticton is seeking a Wills and Estates Legal Assistant or Paralegal for our busy and growing practice. We are looking for someone with good communication and time-management skills, is a problem solver and who has a strong eye for detail. A strong ability to work both independently and with a team of lawyers and...

  • Finance & HR Support Specialist

    1 hour ago

    Penticton, British Columbia, Canada Vista Radio Full time

     Finance & HR Support Specialist – British ColumbiaYour next opportunity to grow is here We're looking for a detail-driven, organized, and reliable Finance & HR Support Specialist to join our Vista Radio team in British Columbia. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping things...

  • Licensed Practical Nurse

    2 weeks ago

    Penticton, British Columbia, Canada Optima Living Full time

    Let us welcome you home to The Hamlets at Penticton in Penticton, BC.  Optima Living operates Independent Living, Assisted Living, Supportive Living, Long Term Care and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.  Our Vision: For every person to feel at home.  This is...

  • Member Fulfillment Centre Team Lead

    5 days ago

    Penticton, British Columbia, Canada First West Full time

    We are currently seeking a Team Lead, Member Fulfillment Centre to join our team.The Member Fulfillment Centre Team Lead is responsible to provide support in the day to day operations of an assigned team.  Responsibilities include completing assigned administrative work load, assisting in scheduling staff to meet department needs, monitoring workflow and...