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Billing & Reconciliation Coordinator

2 weeks ago

Markham ON LT V, Canada Active International Full time

Title: Billing & Reconciliation Coordinator

Reports To: Finance Manager

Work hours/week: 40

Length of Assignment: One year, Contract, Full-time

ACTIVE INTERNATIONAL OVERVIEW: At Active, your growth drives our success. Together, we deliver results that matter — for our clients, our partners, and each other.​

You'll be surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.​

As part of AMS's award-winning, people-first culture, you'll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.​

JOB OVERVIEW: The Billing & Reconciliation Coordinator supports the Active International Finance Team in executing daily billing operations, vendor coordination, and month-end close activities. This entry-level role is ideal for someone looking to grow in finance operations, with a strong eye for detail and a collaborative mindset.

In return, we offer you the following:
• A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valued

  • A flexible, hybrid approach to at-home and in-office work
  • A competitive health and dental benefits package, including a health care spending account
  • Access to an on-site gym, wellness programs, and fitness/mental health allowances
  • Career development, training opportunities, and tuition assistance
  • Daily Commute benefits
  • Free parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in Markham
  • Volunteering opportunities, fundraising, and charitable donation matching through AMS Cares
  • A 92% employee trust index score, as measured by Great Place to Work Canada
  • An award-winning culture recognized by The Globe and Mail and National Post

KEY RESPONSIBILITIES: Month-End Support

  • Assist in preparing supporting schedules and reconciliations for month-end close.

Client Invoice Processing

  • Upload client invoices to portals such as Coupa and Tungsten.
  • Track missing purchase orders and support mapping to client accounts.
  • Monitor shared billing inboxes and organize completed items.
  • Respond to basic client billing queries and escalate complex issues.

Vendor Coordination

  • Transfer vendor invoices from Edenred to OX and validate tax codes (e.g., QST vs. HST).
  • Support resolution of Edenred hold queue items and ensure proper invoice coding.
  • Communicate with vendors to resolve documentation gaps or payment delays.
  • Update invoice records based on vendor changes (e.g., station transitions).

Reconciliation & Reporting

  • Assist the Billing Analyst and AR/AP Manager in reconciling credits and invoice mismatches.
  • Maintain documentation for audit readiness.
  • Help track billing delays and support reporting efforts.

General Support

  • Participate in team meetings and contribute to process improvement discussions.
  • Maintain confidentiality and integrity of financial data.
  • Perform other duties as required to support the Finance Team.
  • Help verify general ledger codes and ensure accurate classification of financial transactions.
  • Review expense reports and vendor invoices for completeness and escalate discrepancies.
  • Collaborate with internal teams (e.g., media, operations) to gather missing data and resolve issues.

QUALIFICATIONS:
• Education in Finance is an asset.

  • 0–2 years of experience in billing, finance operations, or accounts receivable.
  • Familiarity with invoice processing tools (e.g., Edenred, MediaOcean DS/OX) is a plus.
  • Strong attention to detail and organizational skills.
  • Basic proficiency in Microsoft Excel and financial systems.
  • Good communication and problem-solving abilities.
  • Willingness to learn and adapt in a fast-paced environment.

NOTES:
• This role does not qualify for LMIA.

  • This hybrid role requires presence in the Markham office eight days per month; the office is a space for collaboration and connection.
  • The salary range for this position is $40,000–$50,000 per year, with eligibility for our incentive program.

Learn more about Active International on Social MediaOur Instagram: @activeintlworld

Active International's Commitment to an Inclusive Hiring ExperienceActive International is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or status. If you require accommodation at any stage of the hiring process, please let us know so we can provide appropriate support.

We appreciate your interest and advise that only those selected for an interview will be contacted. We can't wait to hear from you

As part of Active International's recruitment and selection process, we utilize Artificial Intelligence (AI) for candidate screening.