Corporate Records Clerk

Firm Overview: Kornfeld LLP was established in 1993 in downtown Vancouver and is recognized as one of the city's premier boutique commercial law and litigation firms, serving many of BC's industry leaders.

Kornfeld is committed to fostering a diverse and inclusive workplace where every team member's unique perspective is valued. Our collaborative culture encourages innovation and professional growth, empowering employees to contribute meaningfully to our clients and the legal community. By joining Kornfeld LLP, you'll be part of a forward-thinking firm that invests in its people, values continuous learning, and celebrates success together

We are currently seeking a Corporate Records Clerk to join our Corporate Services team. This is a full-time permanent position, working in a team with two Senior Corporate Paralegals and a partner, providing essential administrative support to the department.

Duties include but not limited to:

• Meeting Coordination: Managing the logistics for meetings, including scheduling, calendar management, and reserving/preparing boardrooms.
• Regulatory Due Diligence: Conducting comprehensive regulatory and public record searches utilizing platforms such as BC Online, Personal Property Registry (PPR), Land Title and Survey Authority (LTSA), and other ancillary databases.
• Corporate Maintenance: Preparing, reviewing, and electronically or physically filing annual maintenance documents for various corporate entities.
• Financial & Billing Support: Providing direct assistance with client billing and expense processing for the corporate services department.
• Records Modernization: Scanning, organizing, and digitizing corporate records, with a focus on establishing and maintaining virtual minute books.
• Transaction Support: Preparing, managing, and organizing documentation, and providing essential logistical support for complex corporate/commercial transactions.
• Administrative Assistance: Delivering general and specialized administrative support to our Corporate Commercial and Real Estate legal practitioners.
• Office Coverage: Serving as the secondary back-up for Reception coverage during periods when the primary back-up is unavailable.

Education and Experience

• Minimum of 1-3 years of experience in a corporate services or legal administrative role, preferably within a law firm environment.
• A demonstrated knowledge of, or strong interest in, corporate and commercial law.
• Must have a strong proficiency in Microsoft Office Suite, particularly Word and Excel.
• Experience with PCLaw and knowledge of BC corporate records including ability to review minute books and ALF records is an asset.

Skills

• Strong written and verbal communication skills for effective internal and external correspondence.
• Excellent organizational and time-management skills, with a proven ability to manage a high volume of files and consistently meet critical, time-sensitive deadlines.
• Meticulous attention to detail to ensure accuracy in all records, searches, and filings.
• Ability to proactively manage all administrative functions of the position, including file management
• The successful candidate will also have strong interpersonal skills along with the ability to work with minimal supervision, exercising initiative and judgment.

Interested in joining our team? Please submit your cover letter and resume outlining your education, experience, and interest in the role. For more information about Kornfeld visit the Company website:

Thank you for considering Kornfeld LLP. Only candidates selected for an interview are contacted.

Job Types: Full-time, Permanent

Pay: From $52,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Experience:

• Corporate Records: 1 year (required)

Work Location: In person