Bilingual HR Coordinator/Compensation Advisor

1 week ago

Sudbury, Ontario, Canada The Children's Aid Society of the Districts of Sudbury and Manitoulin Full time
JOB FUNCTION:
Reporting to the Human Resources Supervisor, the HR Coordinator/Compensation Advisor is responsible for providing expertise and leadership in payroll, pension administration, compensation management, and related HR functions to ensure the accuracy, integrity, and efficiency of HR and payroll processes. This hybrid role combines technical knowledge of payroll/compensation with broader HR responsibilities, including support for labour relations, recruitment, HRIS administration, and compensation strategy.
The HR Coordinator/Compensation Advisor works collaboratively with managers, union representatives, and staff to support the organization's mission, values, and compliance with applicable legislation, collective agreements, and policies.

QUALIFICATIONS:
EDUCATION:
  • Post-secondary education in Human Resources, Business Administration, Accounting, or related field.
  • Certified Human Resources Professional (CHRP) designation or working toward designation preferred.
  • Payroll Compliance Practitioner (PCP), Certified Compensation Professional (CCP), or Certified Payroll Manger (CPM) designations are each considered an asset.

EXPERIENCE:
  • Minimum of five (5) years of experience in HR, payroll, compensation and benefits, or pension administration.
  • Experience in a unionized environment and with HRIS systems preferred.
  • Experience with payroll administration (bi-weekly, unionized environment, with complex rules around overtime, shift premiums, leaves, etc.).
  • Compensation management experience, including salary grids, pay equity, and benchmarking.
  • Labour relations experience, including supporting union discussions, grievance handling, and collective agreement interpretation.
  • Experience with recruitment processes, including drafting job descriptions, supporting selection panels, and ensuring compliance with equity and collective agreement requirements.
  • Experience with HRIS administration, with direct and advanced experience using Ceridian Dayforce(system configuration, troubleshooting, reporting, data integrity, and user support).
  • Experience with pension and benefits administration, ensuring compliance with plan requirements and legislative standards.

DUTIES & RESPONSIBILITES:
Payroll, Pension & HRIS:
  • Oversee and process bi-weekly payroll in compliance with legislation, the collective agreement, and agency policies.
  • Administer pension and benefits plans, ensuring accuracy of enrollments, changes, and terminations.
  • Maintain and optimize the Human Resources Information System (Dayforce), ensuring accurate employee records, reporting, and data integrity.
  • Monitor and interpret changes to payroll, pension, and compensation-related legislation and recommend adjustments as needed.

Compensation & HR Strategy:
  • Support the development, implementation, and maintenance of compensation strategies to ensure equity, competitiveness, and efficiency.
  • Conduct job evaluations, compensation benchmarking, and salary grid analysis.
  • Provide recommendations on compensation matters to leadership.

Labour Relations:
  • Participate in union discussions and selected grievance meetings, supporting the Director of HR in ensuring fair and consistent practices.
  • Assist in interpreting and applying the collective agreement.
  • Support the preparation of labour relations documentation.

Recruitment & HR Coordination:
  • Support recruitment activities including drafting and updating job descriptions, participating in interviews, and assisting with reference checks.
  • Ensure consistency, compliance, and best practices in hiring processes.
  • Assist with onboarding and orientation for new employees.

General HR Support:
  • Provide advice and guidance to managers and employees on HR and compensation-related matters.
  • Prepare reports, analysis, and recommendations for HR planning and decision-making.
  • Support HR projects and initiatives as assigned.
  • Perform back-up related duties to support the Disability Advisor.
  • Perform other related duties as required.

REQUIREMENTS:
  • Demonstrated advanced verbal and written communication skills in both English and French, including the ability to develop concise and thorough reports is required.
  • Strong working knowledge of:
    • Ontario employment legislation (ESA, OHSA, Human Rights Code).
    • Payroll-related legislation (Income Tax Act, EI Act, CPP, Pension Benefits Standards Act).
    • Pay Equity Act and its application in a unionized environment.
    • Child, Youth and Family Services Act (CYFSA) requirements that impact HR practices.
  • Ability to interpret and apply collective agreements in day-to-day HR and payroll decisions.
  • High level of proficiency with Dayforce, including reporting, analytics, and supporting end-users.
  • Strong analytical and problem-solving skills; proven ability to resolve payroll and HRIS discrepancies quickly and accurately.
  • Excellent interpersonal skills, with the ability to communicate complex HR/payroll concepts to employees, managers, and union representatives in a clear and supportive way.
  • Proven ability to maintain confidentiality, professionalism, and discretion in sensitive HR and payroll matters.
  • Strong organizational skills with demonstrated ability to balance multiple priorities, manage deadlines, and adapt to changing circumstances.
  • Advanced skills in Microsoft Office Suite, particularly Excel (pivot tables, formulas, data analysis).
  • Provide a clear Police Criminal Record Check.
  • Possess and maintain a valid Class "G" driver's license with access to a reliable vehicle.
  • Demonstrated commitment to equity, diversity, inclusion, and reconciliation in HR practices.
  • Willingness and ability to stay current with changes in HR, payroll, and compensation legislation and best practices.
  • Working flexible hours and overtime is required, including evenings and weekends.

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