Office Manager/Bookkeeper

Office Manager (Financial Focus)

Landscaping & Construction Company

Location: Greely, Ottawa, ON

Employment Type: Full-Time

Wage: $27–$32 per hour (based on experience)

About the Role

We are an established landscaping and construction company based in Greely, Ottawa, seeking a highly organized and financially driven Office Manager to oversee daily administrative and financial operations.

The ideal candidate is an independent thinker and strong problem solver with excellent business sense, a solid financial background, and experience in the landscaping and/or construction industry. This role requires initiative, attention to detail, and the ability to think proactively and strategically. You will play a key role in keeping our operations efficient, organized, and financially accurate.

Key Responsibilities

Office & Administrative Management

• Collect, review, and log daily paperwork submitted by crew foremen, including:

Time sheets, Production sheets, Vehicle and equipment inspection reports

• Ensure all documentation is accurately completed, organized, and filed
• Answer and manage phone calls and emails professionally
• Book sales call appointments and coordinate service work
• Manage customer communication and expectations
• Maintain a clean, organized, and professional workspace
• Order and manage office supplies (paper, ink, folders, envelopes, etc.)

Financial & Accounting Duties

• Generate invoices from production sheets for review
• Maintain up-to-date pricing lists (delivery rates, equipment rentals, service rates, etc.)
• Prepare completed time sheets for payroll processing
• Track expenses by job using receipts submitted by foremen
• Initiate and track production for monthly invoicing, including progress draw documentation
• Run monthly financial reports, including:
• Revenue by stream
• Accounts Receivable (A/R)
• Accounts Payable (A/P)
• Must be proficient in QuickBooks and able to maximize its reporting and tracking capabilities

Human Resources & Recruiting

• Manage job postings and oversee the recruiting process
• Coordinate interviews and onboarding for new employees
• Collect employee documentation and information
• Issue uniforms and assist with onboarding logistics
• Maintain up-to-date records of employee certifications and credentials

Operations & Continuous Improvement

• Propose and develop systems, methods, and procedures to improve internal efficiency
• Assist with research and data collection related to operations, costs, and performance
• Support management with reporting and process improvements

Qualifications & Skills

• Proven experience in office management, administration, or bookkeeping
• Strong financial background; construction or landscaping experience is a major asset
• Proficient in QuickBooks
• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy
• Proactive, self-motivated, and solution-oriented
• Professional communication skills (written and verbal)
• Ability to work independently and manage competing priorities

What We Offer

• Competitive hourly wage ($27–$32/hour)
• Full-time, stable, year-round position
• Opportunity to play a key role in an established and growing company
• Hands-on involvement in business operations and decision-making
• Supportive, team-oriented work environment

Please submit resumes to

Job Type: Full-time

Pay: $27.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Extended health care
• On-site parking

Ability to commute/relocate:

• Greely, ON K4P 1A2: reliably commute or plan to relocate before starting work (required)

Experience:

• Office management: 4 years (required)

Language:

• English (required)

Work Location: In person