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Finance & IT - AR Administrator

2 weeks ago

London, Ontario, Canada Great Northern Insulation Full time

Great Northern Insulation is the most innovative and dynamic name in the insulation industry today. We're a leader in proving the best customer service to our unique blend of clients ranging from homeowners to large-scale construction companies, proudly serving all of Ontario.

We're also a network of talented people who care about each other and believe deeply in what we do. We're diverse, passionate, hardworking, and fun. If you have a thirst for personal growth, a dynamic personality, and a strong interest in the construction field, this is a job for you

We are looking for an Accounts Receivable Administrator to join us for an in-office role at either our Toronto ON or London ON office. A bilingual english/french candidate will be strongly preferred for this role.

Job Responsibilities:

  • Perform day to day financial transactions including verifying, posting and depositing accounts receivable
  • Process incoming payments including cash, cheques, credit card transactions, direct deposits and etransfers from the AR inbox
  • Reconcile accounts to ensure all payments are accounted for and posted properly
  • Verify discrepancies and resolve customer invoicing issues
  • Facilitate payment of past due invoices by sending payment inquires by phone and email while maintaining positive customer relations
  • Generate and distribute monthly customer statements
  • Distribute invoices to customers by email/mail
  • Prepare and distribute Statutory Declaration to customers for payments received
  • Participate in holdbacks by reviewing contracts, billing line entry and invoicing where required, and completing follow up calls for non-problematic accounts.
  • Complete financing paperwork for customers approved through third party financing
  • Post monthly credits to accounts for overbilling/defective work
  • Monitor delinquent accounts and recommend for further collection action
  • Monitor accounts valued over $5,000.00 and recommend for construction lien if necessary
  • Prepare documents for construction liens where necessary
  • Prepare delinquent files for Small Claims Court where necessary

Requirements:

  • Strong verbal and written communication skills
  • Solid understanding of accounting principles and collection regulations
  • High degree of accuracy and attention to detail
  • Excellent customer service, negotiations and conflict resolution skills
  • Ability to multi task
  • Solid understand of the Construction Act and the Construction Lien Act
  • Knowledge of SAP
  • Knowledge of the construction industry
  • Collection experience

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.