Finance Assistant

Date Posted: 11/04/2025

Req ID: 45845

Faculty/Division: Dalla Lana School of Public Health

Department: Institute of Health Policy, Management & Evaluation

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School went through a dramaticrenaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $40.4 million in research funding per year, the School supports discovery in global health, tobacco impacts on health, occupational disease and disability, air pollution, inner city and Indigenous health, among many other areas.

Your opportunity:

The Institute of Health, Policy, Management and Evaluation (IHPME) has the largest and most productive group of scholars working in health policy, health services, health informatics, clinical epidemiology and health care research in Canada today. Our students represent all sectors of the health care system; we have consistently been able to attract exceptional applicants from diverse backgrounds with a wealth of experiences. Our alumni have moved into leadership positions throughout the health care system and remain actively involved in ensuring we achieve our goals. And, finally, our donors and partners have been very generous in terms of developing and supporting new initiatives and addressing the financial needs of our students.

As Finance Assistant, you will work closely with researchers and research administrative staff to support faculty members in the financial administration of their research funding. You will play a key role in the accurate and timely administration of financial processes while providing exceptional service with every interaction. You will also be responsible for regular reporting on funding accounts, including detailed reports on quarterly expenditures, process accounts receivable, accounts payable, expense reimbursements and prepare journal entries. Your strong attention to detail and financial acumen coupled with your high caliber organizational and multi-tasking skills with be essential to your success in the role.

Your responsibilities will include:

• Monitoring, recording, reconciling and/or reporting on reporting on funding accounts for grants and contracts
• Ensuring accurate financial processing, including verifying completeness of documents, and obtaining approvals
• Record and process detailed transactions, including processing accounts payables/receivables, expense reimbursements and preparing journal entries
• Generating reports, including standard financial reports and preparing budget variance reports along with maintaining databases and filing systems
• Identifying and resolving individual financial discrepancies
• Analyzing and recommending improvements to financial processes and procedures

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum of three (3) years of recent and related financial experience, preferably in an university environment
• Strong understanding and application of financial policies and procedures
• Demonstrated experience processing financial transactions (A/R, A/P and expense reimbursements) and preparing financial reconciliations
• Experience monitoring and reconciling research accounts
• Experience managing databases, including compiling, sorting and organizing financial data
• Experience troubleshooting and resolving financial discrepancies
• High level proficiency with MS Office Suite and with SAP systems, including Financial Information Systems (FIS) and Research Information Systems (RIS) or similar systems
• Strong numerical, accounting, financial and analytical skills
• Strong knowledge of generally accepted accounting principles
• Excellent communication (written and verbal) and interpersonal skills
• Accuracy and attention to detail are crucial
• Excellent organizational and time management skills
• Demonstrated ability to meet deadlines, problem solve, prioritize and manage competing priorities
• Ability to exercise good judgment and tact when dealing with faculty members and staff

To be successful in this role you will be:

• Communicator
• Diligent
• Multi-tasker
• Organized
• Problem solver

Please note: 

• This is a term position ending March 31, 2027. 

Closing Date: 11/18/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget - Term 

Schedule:

Pay Scale Group & Hiring Zone:  

USW Pay Band $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Finance/Budget/Planning/Audit

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.