Program Assistant II, Nursing

1 week ago

Kamloops BC VC C, Canada Thompson Rivers University Full time $45,000 - $70,000 per year

Provides program assistance and support for Nursing and Home Support programs including a wide range of secretarial and receptionist services.

MAJOR DUTIES & RESPONSIBILITIES

  • Provides program and student support for the Nursing and Home Support programs, resolves day to day problems and handles sensitive materials.

  • Performs secretarial duties, which includes word-processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos; including taking of minutes.

  • Provides student support to students, including scheduling, facilitating documents for admissions and providing referrals and other communication.

  • Provides support for program and course development and delivery as required.

  • Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.

  • Liaises with Admissions and Records for the receipt of program applications and processes new and ongoing transfer applicants and assess their application portfolio for completeness.

  • Informs both incoming and ongoing students of fees and any missing documentation.

  • Assesses student transcripts for program requirements and monitors student's records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.

  • Maintains all related student data files using the appropriate data base(s).

  • Liaises with coordinators, faculty and students and coordinates activities associated with exams.

  • Collects, sorts, distributes and may open mail for designated department.

  • Arranges teleconferences and other meetings as required. Locates and assembles background information, books, physical facilities and equipment for meetings and may assist in arranging events.

  • Maintains/updates/edits admissions packages and calendar copy.

REPORTS TO

Dean, School of Nursing

QUALIFICATIONS

EDUCATION

  • Grade 12 plus six months' post secondary education, or equivalent

EXPERIENCE

  • Two years' related experience, including one-year experience with electronic data entry and word processing
  • 6 months experience using the BC Provincial HSPnet System (a mandatory system for all student clinical placements)

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

  • Ability to perform electronic word processing at 60 wpm and data entry
  • The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
  • Ability to communicate effectively both verbally and in writing
  • Ability to deal courteously and tactfully with students, staff and members of the general public
  • Ability to manage student files, records and maintain student confidentiality

WORKING CONDITIONS

  • Sitting at a desk and computer for long periods of time
  • General office conditions

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