Legal Assistant

2 weeks ago

North Vancouver BC VP S, Canada Themis Law Corporation Full time

Location: North Vancouver, BC

Position Type: In-Office | Part-Time or Full-Time | Long-Term Opportunity

Salary: Based on experience

Based in North Vancouver, Themis Law Corporation is a growing boutique law firm with a personalized, client-focused approach. We pride ourselves on delivering high-quality legal services while fostering a collaborative, supportive, and professional workplace. Our firm embraces an all-hands-on-deck mentality, where teamwork, initiative, and accountability are valued.

We are currently seeking an experienced Legal Assistant / Conveyancer with a strong background in real estate law to join our in-office team. The ideal candidate is detail-oriented, highly organized, confident working independently, and able to manage multiple priorities in a fast-paced legal environment. This is an excellent long-term opportunity for someone looking to grow their legal career within a stable and supportive firm.

Job Overview

The Legal Assistant will support the legal team through a combination of real estate conveyancing, corporate support, legal drafting, research, and administrative responsibilities. This role is integral to ensuring smooth day-to-day operations, efficient file management, and high-quality client service.

Key Responsibilities

  • Administer and manage commercial and residential real estate conveyancing files from opening to closing
  • Assist with corporate matters, including incorporations, amalgamations, annual reports, resolutions, and record keeping
  • Prepare and review purchase and sale contracts, deposits, retainers, invoices, and related documentation
  • Prepare electronic filing applications
  • Assist with real estate and land development documentation
  • Maintain organized electronic and physical filing systems for active and closed files
  • Perform accurate data entry to ensure up-to-date and complete case records
  • Ensure all documentation complies with legal standards and firm policies

Administrative & Client Support

  • Manage day-to-day office and administrative matters, including answering phones and emails
  • Schedule appointments and maintain calendars
  • Communicate professionally with clients, realtors, lenders, municipalities, financial institutions, and other stakeholders
  • Assist with record keeping of deposits, preparing cheques, and completing bank runs
  • Support project management by tracking deadlines and monitoring file progress
  • Conduct interviews and gather information relevant to client files and ongoing matters

Education & Qualifications

  • Legal Assistant or Paralegal diploma (or equivalent experience)
  • Minimum 3 years experience as a Legal Assistant, with a strong focus on real estate conveyancing / corporate
  • Experience in corporate law is an asset
  • Strong written and verbal communication skills
  • Excellent proofreading, drafting, and organizational skills
  • Ability to manage multiple deadlines and competing priorities in a fast-paced environment
  • High attention to detail, sound judgment, and professionalism
  • Confident, self-directed worker who thrives in a collaborative team environment

Job Types: Full-time, Part-time

Pay: From $40,000.00 per year

Benefits:

  • Flexible schedule

Education:

  • Secondary School (preferred)

Experience:

  • legal admin: 3 years (preferred)

Work Location: In person

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