Executive Assistant to the Vice President

2 weeks ago

Markham ON LC T, Canada Trademark Industries Full time

Executive Assistant

Trademark Industries Inc. is seeking a candidate to join our team as an Executive Assistant. This role is responsible for providing support to the Vice President.

Trademark Industries is a fast paced exciting work environment and the successful candidate will have strong organization and communication skills.

We are looking for a team player who will be adaptable and able to work within tight deadlines, demonstrating flexibility.

Responsibilities:

· Assist with the preparation of standard correspondence.

· Monitor, screen, respond to and distribute incoming communications

· Answer and manage incoming calls while acting as the point of contact between executives and internal or external colleagues.

· Receive and interact with incoming visitors.

· Assist with scheduling and coordinating meetings.

· Prepare reports

· Arrange travel and accommodations for multiple executives

· Manage Expenses

· Implement company policies

· Liaise with internal staff as required

· Set up meeting room/lunch and refreshments for meetings as required.

  • Manage personal duties as required.

Qualifications:

· Excellent time management skills

· Excellent knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.

· Excellent written and oral communication skills with a keen eye for detail.

· Very strong typing/transcribing skills – ability to type over 60 WPM and type with dictation.

· Ability to organize and prioritize assignments in a fast-paced environment.

· Ability to maintain confidentiality.

· Professional verbal and written communication skills.

· Bilingual is an asset

Requirements

· Must have a reliable vehicle with a valid G license.

*Must be able to work Sundays and overtime as requested*

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Life insurance
  • On-site parking
  • Vision care

Application question(s):

  • How many words per minute can you type? *This role requires a minimum of 80 WPM & will be confirmed via Typing Test

Licence/Certification:

  • Drivers License & Reliable Vehicle (required)

Work Location: In person

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