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Executive Assistant
2 weeks ago
We are proud to be selected as one of B.C.'s Top Employers once again
If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you
Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.
Term/Status: Temporary/Auxiliary, anticipated to work 70 hours bi-weekly to Date
Classification/Salary: Excluded Band 1: Position starts at $64,272 - $74,877 annually (paid hourly for hours worked)
Team: Service Quality Improvement
Location: Head Office (hybrid with 3 days in office after passing a 6-month probation period)
At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact at any stage of the hiring process.
Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.
About the opportunity:
As the Executive Assistant, you will be providing a full range of administrative and confidential support to three or more Executive staff and their respective team members. This position also works as part of the Administrative team and may receive various assignments from the Associate Manager, Administrative Services.
Responsibilities include:
- Establish and build relationships with senior and executive officials, both within and outside government
- Manage the Executive's calendar, prioritize meetings, schedules, assignments and travel arrangements
- Respond quickly to emerging issues and changing priorities, using sound judgment in assessing the urgency and importance of various issues requiring the attention of the Executive team
- Prepares and types confidential correspondence, letters, and briefing notes, ensuring timely responses in a large volume of highly sensitive inquiries and issues, maintains confidential filing and tracking systems, screens mail, visitors and telephone calls for the Executive team
- Participates in confidential meetings chaired by the Executive team by supporting in the preparation of agendas, distribution of meeting materials and recording of minutes
- Plan and coordinate a variety of events
- Ensures Freedom of Information and Privacy Legislation compliance in processing requests for information and retrieving documents and/or data
- Exercise receiving authority for office administration budgets, personnel expenditures and recommend travel options to employees as per policy
- Check and update Time and Leave entries for all Head Office staff, every pay period
- Prepare and type correspondence, letters, briefing notes, PowerPoint presentations, take minutes, maintain confidential filing and tracking systems, screen mail, visitors and telephone calls for the Executive team.
What you'll bring:
- Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered
- 3-5 years of experience working in an executive office environment supporting senior executives daily
- Comprehensive knowledge and ability to produce accurate reports and presentations using software such as MS Excel, Word, PowerPoint, VISIO, SharePoint and Adobe Acrobat
- Ability to type a minimum of 50 wpm
We're also looking for:
This is a great role that requires you to be adaptable, organized and flexible, as well as service and results-oriented; have excellent computer skills; excel at building effective working relationships, be cooperative, and be an excellent team player.
Additional Info:
- Successful applicants are subject to a Criminal Record Check
Closing date: October 26, 2025
If your application is shortlisted, you'll be invited to an interview where you'll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.
This opportunity is open to applicants who are legally entitled to work in Canada.
