Executive Assistant

On-site | Vancouver Office – 675 W Hastings St.

About EviSmart

EviSmart (by Evident) is a global leader in AI-powered dental workflow automation and CAD design outsourcing. Trusted by laboratories and clinics in over 26 countries, our mission is simple but powerful: to make dental care smarter, faster, and better for everyone. Our platform seamlessly connects dentists, lab technicians, and manufacturers through intelligent automation—revolutionizing modern dentistry around the world.

The Opportunity

We're seeking an exceptional Executive Assistant & Project Manager who brings executive-level sophistication with the operational muscle to drive complex initiatives forward. This is a strategic partner role for someone who has mastered the art of executive support while simultaneously leading cross-functional projects that impact the entire organization. You'll be the CEO's trusted right hand and a force multiplier across the company—someone who can manage the CEO's world with precision while orchestrating enterprise-wide initiatives that require diplomacy, strategic thinking, and flawless execution.

This isn't a traditional EA role. We're looking for someone with the polish and business acumen to represent leadership in high-stakes situations, the project management expertise to drive strategic initiatives from concept to completion, and the operational savvy to optimize systems and processes across the organization. If you've thrived in dynamic, international business environments and are ready to apply your skills in a fast-scaling company, this is your opportunity.

What You'll DoExecutive Leadership Support (40%)

• Serve as the CEO's strategic partner and chief of staff: manage complex calendars, anticipate needs, and ensure the CEO is always positioned for success
• Act as a trusted proxy in executive meetings, representing the CEO's interests and ensuring follow-through on key decisions
• Manage sophisticated stakeholder relationships across global teams, clients, investors, and partners with diplomacy and discretion
• Prepare executive-level briefing materials, presentations, and strategic communications for board meetings, investor relations, and key partnerships
• Orchestrate complex international travel arrangements, including multi-country itineraries, global mobility considerations, and event logistics
• Serve as gatekeeper and communications hub—triaging priorities, managing information flow, and ensuring nothing critical falls through the cracks

Strategic Project & Operations Management (40%)

• Lead and deliver high-impact cross-functional projects spanning operations, finance, legal, product, and business development
• Develop comprehensive project plans: define scope, build timelines, identify dependencies, assign ownership, and establish governance frameworks
• Drive accountability across teams: track milestones, manage risks, remove blockers, and escalate issues strategically
• Implement and optimize operational processes, policies, and systems to improve efficiency and scalability
• Manage vendor relationships, contract negotiations, and partnership coordination
• Support business continuity planning, resource allocation, and strategic planning initiatives
• Build and maintain project dashboards and executive reporting frameworks that provide visibility into organizational progress

Strategic Initiatives & Special Projects (20%)

• Own special initiatives that require executive oversight: company events, internal communications, change management, or strategic partnerships
• Coordinate board meetings and investor relations activities, including materials preparation and follow-up
• Drive organizational alignment through clear communication, documentation, and stakeholder management
• Support the CEO in ad hoc strategic projects, due diligence activities, or business development opportunities
• Serve as a bridge between leadership and teams, ensuring clarity, alignment, and execution excellence

Who You AreRequired Experience & Qualifications

• 8–15 years of progressive experience
   in executive assistance, project management, operations, or corporate administration roles, ideally supporting C-suite executives in fast-paced, international business environments
• Proven project management expertise
  : demonstrated success leading complex, cross-functional initiatives from planning through execution
• Bachelor's degree required; MBA, PMP, or relevant graduate degree strongly preferred
• Experience working across international organizations with diverse stakeholders and cultural contexts
• Exceptional executive presence and judgment—comfortable representing leadership in high-stakes situations

Core Competencies

• Strategic thinking and business acumen
  : You understand how businesses operate and can connect the dots between strategy and execution
• Operational excellence
  : You've implemented processes, governance frameworks, and systems that drive efficiency and accountability
• Sophisticated stakeholder management
  : You navigate complex organizational dynamics with diplomacy, influence without authority, and build trust across all levels
• Exceptional organizational and time management skills
  : You expertly juggle competing priorities, anticipate conflicts, and maintain composure under pressure
• Proactive problem-solving
  : You identify issues before they become problems and drive solutions with resourcefulness and creativity
• Clear, executive-level communication
  : You write and speak with clarity, conciseness, and confidence whether addressing executives, clients, or cross-functional teams
• Discretion and confidentiality
  : You handle sensitive information with the utmost professionalism and judgment
• Bias for action and ownership mentality
  : You don't wait to be told what to do—you see what needs to happen and make it happen

Technical Skills

• Advanced proficiency in Microsoft Office Suite and Google Workspace
• Experience with project management platforms (Asana, Notion, , Trello, or similar)
• Familiarity with budget management and financial planning
• Comfortable learning new technologies and systems quickly

Preferred Qualifications

• Experience in high-growth tech companies, startups, or healthcare/medtech environments
• Background in consulting, operations, or business management
• Experience managing global mobility, travel programs, or international operations
• Multilingual capabilities (particularly Mandarin) a plus
• Exposure to venture-backed companies or investor relations

Why This Role Matters

As the Executive Assistant & Project Manager, you'll be at the epicenter of EviSmart's growth story. You'll have direct impact on strategic decisions, operational excellence, and organizational effectiveness. This role offers unparalleled exposure to executive leadership, visibility across the entire business, and genuine opportunities to shape the company's trajectory. For the right person, this is a launching pad into senior operations, chief of staff, or general management roles.

What We Offer

• Strategic impact and visibility
  : Work directly with the CEO and leadership team on initiatives that shape the company's future
• Professional growth
  : Real pathways into operations leadership, chief of staff, or general management positions
• Global exposure
  : Interface with international teams, clients, and partners across 26+ countries
• Mission-driven work
  : Contribute to technology that's transforming dental care globally
• Collaborative culture
  : Join a fast-moving team where your expertise and contributions are valued
• Competitive compensation
  : Salary commensurate with experience + benefits package

Ready to Make an Impact?

If you're a seasoned professional who combines executive-level sophistication with operational firepower, thrives in dynamic environments, and is ready to be a strategic force multiplier in a company that's changing the game in dental technology—we want to hear from you.

• To apply, please submit your resume and a brief cover letter explaining why your background makes you the ideal candidate for this role.