Executive Assistant

5 days ago

Hamilton, Ontario, Canada Academy of Learning College Full time $60,000 - $70,000 per year

Company Overview:

LaunchLife International is an EdTech company specializing in franchising education platforms. LaunchLife's flexible, supportive environment empowers dedicated learners to achieve their learning goals. With four distinct brands, LaunchLife currently has over 200 locations in 25 countries and is aggressively continuing its national and global expansion.

You can learn more about our brands here:

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a dynamic, fast-paced franchise environment. The successful candidate will play a key role in ensuring smooth day-to-day operations by providing high-level administrative, organizational, and project support. This role requires a professional with exceptional communication skills, a strong attention to detail, and the ability to manage multiple priorities.

Responsibilities:

  • Provide high-level administrative support to the CEO and Executive Team, including managing calendars, emails, and scheduling meetings.
  • Coordinate communication between the corporate office and franchisees, ensuring timely follow-up and precise information flow.
  • Assist in preparing documents, reports, agreements, and presentations.
  • Organize and support logistics for meetings, conferences, training sessions, and corporate events.
  • Maintain and update confidential files, including franchisee records, legal documents, and operational guidelines.
  • Process expense reports, invoices, and purchase orders.
  • Liaise with internal departments to provide them with support.
  • Manage travel arrangements and itineraries for executives.
  • Handle incoming inquiries from clients and provide them with assistance.
  • Perform other duties as assigned.

Qualifications and Skills:

  • Post-secondary education in Business Administration, Office Management, or a related field preferred.
  • 1+ years of experience as an Executive Assistant, or more than 3 years of experience in an administrative role; experience in franchising or multi-location business is an asset.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with cloud-based tools (e.g., Google Workspace, Dropbox, CRM systems).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and the ability to manage multiple competing priorities.
  • High degree of professionalism and discretion in handling sensitive information.
  • Self-motivated, resourceful, and adaptable to changing priorities.

Recruitment process:

  • Applications will be reviewed on a rolling basis, so please apply early.
  • Candidates who are contacted may be requested to complete a screening video interview using Teams.
  • Final interviews will be scheduled in-person.
  • Due to the high volume of inquiries, we anticipate receiving, we cannot respond to every applicant individually.
  • We will reach out directly to those candidates whose qualifications align with our needs for further consideration.

Launch Life International Inc. is an equal opportunity employer. All qualified applicants will be considered regardless of race, colour, religion, sex, gender identity, sexual orientation, disability, or other protected characteristics. Accommodation is available upon request for candidates with disabilities

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Paid time off

Application question(s):

  • How many years of Executive Assistant experience do you have?

Education:

  • Bachelor's Degree (required)

Experience:

  • Microsoft Office: 2 years (required)

Work Location: In person

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