Recreation Services Coordinator

Recreation Services Coordinator - 18 month term

The Town of Slave Lake is seeking a dynamic person with a background in customer service and supervision.

Reporting directly to the Manager of Recreation and Community Relations this individual will be responsible for providing the Community Services Department with reception support and coordinating the effective scheduling of all joint municipally managed recreation facilities. This position requires afternoon, evening, and weekend work.

EMPLOYEES THAT REPORT DIRECTLY TO THIS POSITION:

Recreation Services Assistant, Recreation Services Representative

SALARY:

$ $33.59 per hour ($51, $65,500.50 per annum)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Complete all facility booking and scheduling duties, including user meetings as required.
• Complete invoicing for Community Services Department programs, facilities, and services in coordination with Finance.
• Book special events, ensure contracts and accompanying paperwork are completed, liaise with event organizer and facility staff.
• Provide general department information and assistance plus solves routine problems for the public and other departments regarding department operations & procedures through various communication methods.
• Communicate and work with facilities and parks staff daily
• Maintain and administer facility management system
• Provide secretarial support for the Community Services Department.
• Coordinate appointments, meetings and other activities when required by the department, including agenda compiling and minute taking.
• Manage, operate, and maintain word processing files, records management and filing system. Research, retrieve, and compile department information as required.
• Ensure that tasks are performed safely and in compliance with applicable legislation, policies, and procedures.
• Perform other duties as assigned.

Major

• Manage scheduling of reception staff for the MRC.
• Supervision of full time and part recreation assistant staff.
• Training of recreation assistant staff.
• Make day-to-day routine decisions according to established policies and procedures and standard office practices.
• Use pleasant manner and sound judgment when dealing with the public and staff.
• Develop and maintain the department's clerical procedures.
• Assist permanent and temporary staff with issues requiring immediate attention or refer them to appropriate personnel.
• Exhibits discretion and confidentiality in the handling of organizational information / matters

Occasional

• Attends conferences or training opportunities that are relevant to the position within approved budgetary guidelines.
• Receive, assign file numbers, distribute, and respond to all standard department clerical duties.
• Assist with correspondence, reports and other materials for the department as required.
• Maintain the Administrative Policy & Procedure manuals for the department as distributed from the CAO's Office.
• Event support for Wildfire Legacy Centre during peak seasons, including event set up and take downs.
• Update and maintain Community group contact information.

QUALIFICATIONS / EDUCATION / EXPERIENCE:

• Grade 12 Diploma
• Post-Secondary Education in Office Administration preferred.
• Three (3) years related work experience.
• First Aid and CPR an asset.
• The ability to lift up to 30lbs
• Criminal Record Check with Vulnerable Sectors Screening.
• Valid Class 5 Drivers License.

SKILLS REQUIRED:

• Accurate typing skills with computer and word processing experience.
• Good working knowledge of standard office software.
• Good written/verbal communication skills.
• Good interpersonal skills in working with co-workers and the public.
• Good flexibility, self-initiative, independence, office, and organizational skills.
• Proven productivity and reliability.

Note: The above is not intended to be an exhaustive list of all the responsibilities and activities required for this position but gives a general nature and level of work being performed by the incumbent.

WORKING CONDITIONS AND PHYSICAL ENVIRONMENT:

• Occasional light lifting.
• Long periods of sitting.
• Extensive use of computer and telephone.
• Good lighting, temperature, and noise control.

Please note:

1. A cover letter clearly indicating the position title, accompanied by an up-to-date resume is required.

2. Shortlisted candidates will undergo a skills and personality assessment test.

3. The successful candidate will be required to provide professional references and an acceptable criminal record check.

How to apply:

Send your cover letter and resume (ensuring to include the job title in your email subject heading) to:

Human Resources, Town of Slave Lake

10 Main Street S.W. P.O. Box 1030, Slave Lake, Alberta T0G 2A0

E-mail:

PLEASE NOTE: The position will remain open until filled.

We thank all applicants for their interest; however, because of the volume of applications, we will contact only those under consideration. We will review all applications carefully to determine which candidates' qualifications and experience closely match our requirements.

Job Type: Full-time

Pay: $26.66-$32.59 per hour

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Ability to commute/relocate:

• Slave Lake, AB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person