MCASPHALT | HR Coordinator

Career Posting

Job Title: MCASPHALT | HR Coordinator

Status: Full-time Permanent Position

Expected Start Date: Immediately

Location: Head Office: 8800 Sheppard Avenue East, Scarborough, ON M1B 5R4

Reporting to: VP Human Resources

About McAsphalt

McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded, and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.

Position Summary

As HR Coordinator, this role is a driving force behind assuring precision in offer management and a seamless employee journey, ensuring every team member feels supported, welcomed and informed. This role is key to powering our new hire experience through while bringing structure to the human side of business. Sitting at the intersection of Recruitment and HR Operations, this role is critical to orchestrating both the beginning-of-service lifecycle and end of service, while supporting employee changes, and compensation data gathering to ensure competitive and equitable offers are made with precision, discipline, and energy.

This role requires passion in delivering exceptional employee experiences to our team; and is ideal for someone who thrives in a dynamic environment, loves to connect the dots between teams, and brings structure to critical HR processes without losing the human touch.

Main Duties and Responsibilities

• Act as the bridge between Talent Acquisition and HR Ops, translating offer details into actionable HR steps, and ensuring data accuracy and continuity across systems.
• Partner with payroll, IT, and hiring teams to keep processes running efficiently.
• Draft, coordinate and action all employee changes within systems and personnel files.
• Track employment contracts, probation periods and policy acknowledgements.
• Prepare offer letters using word/docusign and manage background check processes through to completion.
• Coordinate both new hire and end of service documentation and timely systems set up of new hire records in SharePoint, HRIS and related systems, keeping us compliant and audit-ready.
• First Day Success Management: work with IT, Facilities, HR and Hiring Managers to ensure new hires have everything they need for an amazing first day (email, access, etc.)
• Manage and continuously improve our BoS workflow, ensuring every new employee experience is smooth, professional, and personalized.
• Help manage internal documents like org charts, contact lists, and employee directories.
• Serve as a friendly point of contact for new employees during pre-boarding and onboarding.

Compensation Support & Benchmarking:

• Gather Compensation Data: Support HR and Recruitment teams by collecting internal and external compensation data during offer creation and hiring reviews.
• Market Benchmarking Coordination: Assist in compiling benchmarking reports, liaising with Total Rewards or external providers to ensure our offers are aligned with market trends and internal equity.
• Offer Package Documentation: Ensure all offer-related details are accurately captured and shared with relevant stakeholders for payroll, HRIS input, and reporting.

HR Operations & Project Support:

• Assist in HR reporting (turnover rates, onboarding metrics, etc.) on a regular basis.
• Support HR events (orientation, training sessions, wellness initiatives).
• Identify opportunities to improve system usage, workflows, and automation within the HRIS.
• Ensure HR practices are aligned with relevant federal and provincial legislation (e.g., ESA, OHSA, Human Rights Code, and PIPEDA).
• Support internal audits and maintain accurate documentation and records retention.

Required Qualifications

• 3-5 years of experience in an HR Coordinator, HR Assistant, Onboarding Specialist, or similar administrative support role within Human Resources.
• Demonstrated experience managing beginning of service and employee lifecycle events.
• Proven ability to initiate and follow up on high volume of change letters while managing confidential information with integrity and discretion.
• Comfortable juggling multiple priorities and deadlines in a fast-paced environment.
• Experience collaborating across departments (Recruitment, IT, Payroll, and HR Ops).
• Bonus: Experience supporting cross-regional or global teams.
• Strong communication skills – written, verbal and interpersonal.
• Precise and accurate with a high level for detail.
• Ability to multitask, prioritize and hit deadlines in a dynamic team environment.
• Spot inefficiencies and propose smart, people-friendly improvements.
• Bilingual in French and English not required but an asset.

The MCA Advantage

SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone All of our employees are living the Goal Zero when it comes to safety. Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION We are present coast-to-coast in Canada and are part of the Colas Company family worldwide. We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7 Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.

Please visit our website to learn more

At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.

How to Apply

Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.

Recruiter

Leah McCallum

We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.

Application Deadline

Posting will remain open until a suitable candidate found.

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