Receptionist / Office Administrator

2 days ago

Richmond Hill, Ontario, Canada Conder Development Full time

Job Summary

We are seeking a detail-oriented and organized Receptionist / Office Administrator to join our team. The ideal candidate will manage daily office operations, provide exceptional customer service, and support administrative functions to ensure smooth workflow. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities

  • Manage front desk duties, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Provide customer support and respond to inquiries via phone, email, or in person
  • Handle filing systems, document proofreading, and general clerical tasks to support office operations
  • Receive, sort, and distribute daily mail and deliveries
  • Maintain organization of office supplies and equipment
  • Perform general clerical duties, including filing, photocopying, scanning, and document organization
  • Manage calendars and coordinate meetings
  • Assist with scheduling, correspondence, and general office coordination
  • Prepare and maintain project schedules and meeting minutes
  • Review invoices, construction payment certificates, proposals, and contracts, and process documentation for payment
  • Prepare materials for internal and external communication, including memos, emails, presentations, and reports
  • Manage the flow of information in a timely and accurate manner
  • Provide administrative support to internal departments including Marketing & Sales, Permitting, Estimating, Construction, Warranty, and Finance, and support coordination among internal stakeholders
  • Support administrative tasks related to land development projects as required
  • Perform other duties as assigned

Qualifications

  • Proven experience as a Receptionist, Office Administrator, or Front Office Representative is an asset
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Hands-on experience with office equipment (e.g., printers, scanners)
  • Ability to handle multiple priorities efficiently in a fast-paced environment
  • Strong organizational skills with attention to detail
  • Experience in residential developments is a plus but not required
  • Fluency in both English and Mandarin is required

Working Conditions:

Monday to Friday: 9:30 am -5:00 pm

A family business atmosphere, providing career development opportunities.

If you are interested in joining our dedicated team of professionals, please forward your resume to: quoting the job title.

Please note that only candidates selected for interviews will be contacted.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

  • Casual dress
  • Mileage reimbursement
  • On-site parking
  • Paid time off

Work Location: In person

  • Office Administrator

    6 days ago

    Richmond Hill, Ontario, Canada Luo & Associates CPA Professional Corporation Full time

    · Receptionist – arranging client appointments and meetings· Office administration – invoicing, PDF client files, supporting staff accountants, maintaining client minute book documents· Tax – preparing T4, T5 and NR4 information slips and T1 personal tax returns· Payroll – preparing scheduled payroll details; reconciling payroll information;...

  • Front Desk Receptionist

    5 days ago

    Richmond Hill, Ontario, Canada BES Groups Full time

    Job SummaryWe are seeking a professional and organized Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires strong communication skills, proficiency in office software, and the ability to manage...

  • Medical Receptionist/Administration

    6 hours ago

    Richmond Hill, Ontario, Canada Ontario Medical Imaging Full time

    Job Description: Ontario Medical Imaging has been servicing the GTA and surrounding areas for over 40 years, and has built an unparalleled reputation of service and professionalism. Our services provided include X-Ray, Bone Mineral Densitometry, Mammography (OBSP), General Ultrasound, Obstetric Ultrasound, Vascular Ultrasound, and Musculoskeletal...

  • Office Administrator

    3 days ago

    Richmond Hill, Ontario, Canada Sabounji LLP Full time

    A boutique accounting firm providing professional accounting services to a wide range of clients in Richmond HIll. We are seeking an experienced Office Administrator with previous experience working either in an accounting or law office.Key Responsibilities:Administrative Support: Provide clerical support to ensure the office runs smoothly, including...

  • Office Administrator

    2 days ago

    Richmond Hill, Ontario, Canada Sabounji LLP Full time

    A boutique accounting firm providing professional accounting services to a wide range of clients in Richmond HIll. We are seeking an experienced Office Administrator with previous experience working either in an accounting or law office.Key

  • Dental Receptionist full-time

    3 days ago

    Richmond Hill, Ontario, Canada Dental & Medical Full time

    Our client, a dental office is seeking an experienced Dental Receptionist. The ideal candidate is an enthusiastic team player who is dedicated to patient care. POSITION/JOB REQUIREMENTS:2 year + experience in Dental ReceptionistExcellent Scheduling SkillsDentrix & RecallMax experience preferred - can train if neededLOCATION: Richmond Hill (Yonge & King...

  • Permanent Full-Time Dental Receptionist

    5 days ago

    Richmond Hill, Ontario, Canada Dr. Royce Ing Full time

    Join our well established dental team We are currently looking for a Permanent Full-Time Dental Receptionist for Mondays, Tuesdays, Wednesdays and Saturdays (except long weekend).What We're Looking For:Greet and assist patients in a professional and friendly manner.Manage phone calls, appointment scheduling, and patient reminders.Process payments and handle...

  • Concierge (Receptionist)

    1 week ago

    Richmond Hill, Ontario, Canada Sunrise Senior Living Full time

    ‎When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow...

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Ontario, Canada HDR Full time

    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our...

  • Medical Receptionist

    4 days ago

    Richmond Hill, Ontario, Canada Universal Heart Centre Full time

    Company descriptionMedical (Specialist) ClinicJob descriptionWell-organized Cardiology clinic and cardiac diagnostic Centre is looking for an administrative assistant to join our team. Applicants MUST have relevant experience in medical administration and be comfortable using Accuro.Job Type: Full-timePay: $21.00-$25.00 per hourBenefits:Dental careExtended...