Executive Assistant, IP

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada's Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for an Executive Assistant in Intellectual Property to join our team in our Vancouver office. The successful candidate must have a minimum of 5 years of experience in Intellectual Property and will oversee partners' daily workflows, manage legal and business documents, assist with financial administration, coordinate travel and client correspondence, support business development initiatives, and mentor team members. McCarthy Tétrault employees benefit from a hybrid work environment.

Salary range (Vancouver Only): $75,000 - $85,000 annually

The offered salary may vary based on the candidate's job-specific knowledge, skills, and experience.

As an Executive Assistant, Intellectual Property you will be responsible for:

• Overseeing partners' calendars, emails, files, and daily workflows to ensure efficient operations, including scheduling meetings and coordinating related details.
• Drafting, formatting, revising, and proofreading a variety of legal and business documents.
• Assisting with time entries, billing review, budget tracking, billing deadlines, and collections.
• Arranging travel, accommodations, and related plans, and preparing itineraries.
• Corresponding with clients and responding to client inquiries.
• Coordinating and arranging logistics for small client events, conferences, and other business development initiatives, maintaining client information in CRM systems, and tracking sponsorships and outreach efforts.
• Guiding and mentoring team members on best practices and contributing to change efforts through involvement in pilots, task forces, and new program initiatives, acting as a role model of the McCarthy Way and Firm values.
• Duties may evolve and change over time based on business needs.

As our ideal candidate, you will distinguish yourself by the following profile:

• Minimum 5 years experience as a Legal Assistant in Intellectual Property. In-depth knowledge of both patents and trademarks required.
• Legal Assistant diploma or college certificate in office or business administration or equivalent.
• High level of discretion and confidentiality and capacity to handle extremely sensitive information.
• Exceptional communication (written/spoken) and interpersonal skills.
• Ability to provide excellent and timely service to clients and colleagues by understanding their needs and using available resources.
• Ability to work effectively with others by being flexible, respectful, communicating clearly, and proactively sharing knowledge and offering assistance.
• Demonstrates relevant expertise, critical thinking skills and initiative to consistently deliver quality work.Walks the talk, respects individual differences, and supports the Firm's interests.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.