Administrative Coordinator

7 days ago

Thunder Bay, Ontario, Canada YMCA of Northeastern Ontario Full time $45,000 - $48,000


The YMCA of Northeastern Ontario has been serving our local communities for over 180 years and we are committed to supporting our local families, children, adults, youth and seniors in our various programs and services today.
 
At the YMCA, our values and purpose drive everything that we do. As a charity, we've championed values of empathy, health, trustworthy, inclusiveness, respect and responsibility. Helping people develop a healthy spirit, mind and body and inspiring a sense of social responsibility is the cornerstone of our legacy of caring.

To learn more about our programs and services offered please visit our website.

This job posting is for an existing vacancy and is intended to fill a current position within our organization. 

We are currently looking for an Administrative Coordinator to join our team of committed professionals. This Full-Time position within the Association is housed at the YMCA of Northeastern Ontario's Chippewa location in North Bay.

Under the leadership of the Managers of Child, Youth & Family Development (CYFD), the Administrative Coordinator provides administrative and clerical support to the CYFD Leadership Team.

START DATE: December 9, 2025
LOCATION: North Bay, ON
RATE OF PAY: $45,000 -$48,000 per year
HOURS: 40 hours per week

What You'll Be Doing

  • Greet families, guests, and direct them to the appropriate staff or services as required (in person and phone)
  • Assist in maintaining internal and external documents/correspondence to ensure compliance with the Ministry of Education, Public Health, Fire Department, Public Funders (DSSAB's, etc.), and Partnering School Boards
  • Assist in maintaining records of CYFD management meetings minutes, agendas, correspondence and other official documents and distribute them as required
  • Assist with maintaining waitlists
  • Assist Supervisors with maintaining capacity by reviewing the needs of programs and scheduling tours
  • Assist Supervisors with completing registration if tours are successful
  • Assist Safeguarding Children Lead with Association related Safeguarding Children administrative updates
  • Work with the VP of CYFD to update and maintain all CYFD procedures, policies and supporting administrative tools
  • Collaborate with managers to organize all administrative onboarding of student placements and high school student volunteers
  • Assist, if required, with child care finances/registration during peak times
  • Order and/or ensure adequate stock of the inventory of supplies on a bi-weekly basis
  • Coordinate updates and order all marketing and promotional materials with the VP and Communications team 

What You'll Bring to the Role

  • College diploma or University degree in Business, Administration or related field  *for education completed outside of Canada, applicants are required to submit a WES with their application
  • Minimum of two (2) years of experience in administrative duties and client customer service relations
  • Current Standard First Aid and CPR C
  • Excellent verbal and written communication skills
  • Advanced computer skills
  • Excellent interpersonal skills
  • Excellent organizational and time management skills
  • Valid G class driver's license and access to a vehicle is considered an asset
  • Bilingualism in both official languages an asset
  • Current and satisfactory Police Record with Vulnerable Sector Check

What We Offer

As a charity and community-based organization, we know how important connection and wellness is, and we offer a workplace that invests in people. We provide:

  • Free YMCA membership for you + your family
  • Discounts on camps, child care, and recreation programs
  • Paid vacation + personal/sick days
  • Comprehensive health & dental, including vision + wellness supports (chiro, massage, mental health, naturopathy & more)
  • Employee & Family Assistance Program with counselling, coaching, legal + financial supports
  • Life, disability, and accident insurance coverage
  • YMCA Federation Pension Plan
  • Mileage reimbursement
  • Team events + staff recognition
  • Learning & development opportunities
  • Explore different YMCA roles and career paths
  • Flexible hours + hybrid work options (role dependent)

HOW TO APPLY
If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by December 2, 2025 to the attention of the Personnel Committee. 

Please ensure that your cover letter and resume both specify the job title of the position that you are applying for. 
 
All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Human Resources Department.
 
Please note that successful candidates will be required to submit a current and satisfactory Police Record with Vulnerable Sector Check for review prior to starting employment. Police records are reviewed on an individual basis, and any offences are considered in relation to the nature of the position and its responsibilities, particularly in working with children and vulnerable populations. A positive record does not automatically disqualify a candidate from employment.
 
Please note that candidates invited for an interview will be required to submit three professional references.
 
YMCA of Northeastern Ontario is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be promoted or employed solely on the basis of their abilities and qualifications.
 
Educational credentials completed outside of Canada require an Educational Evaluation along with your credentials. If you do not have an evaluation document, please visit or Applications submitted without an evaluation document may not be considered.

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