Human Resources Assistant

Position Title: Human Resources Assistant

Status: Permanent Full Time

Department: Human Resources (Support Services)

Salary Range: $56,476-$71,061 (Level 2)

Work Location: CEC - 40 Matheson Blvd. W. Mississauga, ON

Union: Mid Management

Number of Vacancies: 1

Posting type: Internal & External

Vacancy Status: Replacement

Internal Posting Close Date: January 19, 2026 @ 4:30pm

External Posting Close Date: Position will be posted until filled

About Us:

The Dufferin-Peel Catholic District School Board is a dynamic board committed to the delivery of quality educational programs and services. The Board is comprised of over 84,000 students enrolled in 149 facilities (123 elementary and 26 secondary schools) throughout the municipalities of Mississauga, Brampton, Caledon and Orangeville. We have approximately 11,000 employees in an increasingly diverse community. Dufferin-Peel Catholic District School Board is one of Ontario's largest school boards, encompassing both urban and rural areas.

POSITION SUMMARY:

Reporting to the Manager, Support Services (Human Resources), the Human Resources Assistant plays a key role within a fast-paced and dynamic HR team. This position is responsible for providing support to a specific client group in managing all data related to the employee life cycle (onboarding to offboarding), including but not limited to, managing and accurate processing of employee data in HRIS, assisting with recruitment activities, managing LOA's and ensuring compliance with HR policies and Collective Agreements.

The successful applicant will be expected to exercise sound judgment, excellent communication skills, confidentiality, and the ability to work individually and as part of the team, executing a high volume of day-to-day HRIS activities. The successful applicant will demonstrate a strong commitment to quality customer service, excellent problem solving and a focus on process improvement initiatives to ensure the success of the department.

RESPONSIBILITIES (but not limited to):

• Responsible for entering and maintaining accurate employee data in the HR Information System (HRIS), including but not limited to, tracking updates, personal employee information, annual step increases, job status changes, transfers, termination status, performance reviews tracking, retirements, LOA's while ensuring data integrity and confidentiality.
• Responsible for all documentation related to onboarding and offboarding of employees (new hire packages, forms, etc) and tracking employee compliance.
• Creates and maintains electronic employee files: all required documentation, including proof of current professional registration, probationary and annual performance reviews, HR and Payroll documents, etc.
• Manage the Leave of Absence (LOA) Request process including tracking LOA's, ensuring appropriate documentation is sent to employees, working closely with the Benefits team.
• Collaborate with benefits, payroll and finance to ensure correct processing of the HR related data.
• Assist with the recruitment activities for designated portfolios where required including the ensuring processing of accurate invoices from temp agencies.
• Respond to various inquiries from team members, managers, employees and retirees on all matters related to Support Services.
• Update and maintain various Support Services spreadsheets.
• Support Recruitment Officers with data for external survey requests as required
• Assist and support various Support Services Projects as required
• Provides general administrative assistance to the department.
• Ensures adequate office supplies are available as approved by the Manager.
• Acts as back-up to other department staff in case of absence or additional workload.
• Actively participate in improvement initiatives.
• Provide administrative support to Manager, Support Services
• Keep up to date with legislation changes
• Perform other duties as assigned

QUALIFICATIONS:

• Successful completion of a college diploma in Human Resources Management from an accredited educational institution. An equivalent combination of relevant education and recent related work experience may be considered.
• Certified Human Resources Professional (CHRP) designation or working towards considered an asset
• Minimum of one (1) year of work experience in a Human Resources Department

SKILLS/EXPERIENCE:

• Experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems.
• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong administrative and data management skills
• Superior problem-solving skills, and ability to prioritize competing tasks
• Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
• Strong organizational skills with a keen ability to prioritize and multi-task, as well as commitment to meeting deadlines
• Ability to communicate effectively and provide excellent customer service to staff and various stakeholders
• Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Ability to work efficiently in a fast-paced, multitasking and dynamic environment
• Experience in handling sensitive, confidential information

APPLICANT INFORMATION:

Police Record Check: This role will require a Satisfactory Criminal Record and Judicial Matters Check or Satisfactory Vulnerable Sector Check dated with six (6) months of hire date and to be provided to Human Resources. The successful candidate will be responsible for any cost associated with obtaining. The Police Record Check will be required to be renewed every 5 years.

Disability-related accommodation during the recruitment process is available upon request. Please notify us when contacted and we will work with you to meet your needs.

Please note that the Dufferin-Peel Catholic District School Board does not use artificial intelligence or automated decision-making tools in our recruitment processes. All applications are reviewed directly by our Recruitment Team.

The Dufferin-Peel Catholic District School Board is an equal opportunity employer.

We thank all applicants, please note that only those under consideration will be contacted.