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Executive Assistant
2 weeks ago
Welcome to Arpeg Our team is growing again so we're looking for someone like you to support our President and governance functions like board meetings, shareholder communications, event planning and leadership team activities. With 65+ years in property management and purposeful real estate development, Arpeg is a values-driven Vancouver-based family business. We pride ourselves on being local to every community we're in and ensuring we deliver a great environment to learn, grow, and contribute in ways that move the needle.
Why We'll Love You
- You're skilled at providing superior administrative support.
- Because you thrive building relationships.
- You're discrete and committed to ensuring confidentiality.
- You're growth-minded, so you get it.
- Being organized, detail-oriented and able to manage multiple activities and variables is your hallmark.
- You have event coordination experience, appreciate unreasonable hospitality, and an educational background that supports your ability to juggle admin, relationships, and events.
Why You'll Love Us
- Each of our team members speaks the truth – integrity and communication are bedrock core values.
- Each of our team members has grit – innate resilience, with enough tenacity to never give up. Our team appreciates diversity of thought and being, respecting the skills and professionalism of our colleagues.
- If all of that isn't enough…our team is REAL. They're imperfect. They make mistakes but they humbly play big with values guiding their way.
- Arpeg is a proud founding member of And-Co where human-centric experiences are at the forefront of our team culture.
- Because as a small team, we offer opportunities for growth in HR, Marketing, or Real Estate.
Once You're Here, You'll
Provide Administrative support to the President
Importance: 50%
- Manage the President scheduling and calendars.
- Coordinate company-wide meetings and on-site and off-site meetings for the Senior Executive.
- Greet visitors, organize and arrange meetings, coordinate meeting rooms, teleconferences and catering.
- Prepare confidential correspondence, email , reports, presentations and other communications compiled; from various internal and external sources.
- Prepare expense reports.
- Coordinate Executive travel, accommodation and reimbursements.
- Assist in the preparation and planning of materials for meetings.
- Ensure all filing is maintained in an organized manner to ease follow-up.
- Perform routine administrative duties as needed.
Coordination of Governance Systems
Importance: 25%
- Manages board meeting and family office meeting schedules.
- Uploads and updates meeting materials in Boardable.
- Manage meeting logistics and services including setting up conference calls, catering.
- Prepare Family Office expense reports and administrative assistance for members as needed.
Event Planning
Importance: 15%
- Plan and execute corporate events, internal training sessions, and holiday celebrations.
- Assist with publishing social content and contributing to consistent and authentic engagement.
HR and People Management
Importance: 10%
- Support full-cycle recruitment, screening candidates, coordinating interviews, and assisting in onboarding employees.
And-Co from Arpeg Group is WELL Certified Platinum
We are proud to share our commitment to leadership in transforming human health and well-being in the spaces where we spend our time.
