Real Estate Officer

Job Summary

Reporting to the Manager, Asset Manager & Leasing, the Real Estate Officer is responsible for supporting and coordinating a wide range of real estate and leasing activities across Toronto Lands Corporation's (TLC) portfolio, including leasing, acquisitions, dispositions, easements, redevelopment, and shared-use agreements.

Working within a collaborative team environment, the Real Estate Officer applies sound real estate judgment and strong analytical, organizational, and interpersonal skills to advance TLC's strategic and operational objectives. The position provides direct support in property negotiations, lease administration, financial tracking, and tenant relations, ensuring alignment with TDSB policies, TLC procedures, and public-sector standards.

This role combines transactional, operational, and analytical functions—supporting both corporate real estate and property management portfolios—to help deliver effective stewardship of TDSB's real estate assets.

What you will do:

Real Estate and Leasing Activities (70%)

• Support real estate transaction activities, including leasing, acquisitions, dispositions, easements, access agreements and shared-use agreements across TLC's portfolio.
• Participate in negotiations for new and renewal leases under the guidance of the Manager, including terms relating to rent, maintenance, insurance, and compliance.
• Prepare and review lease documents, proposals, and reports in accordance with Ontario Regulation 374/23 – Disposition of Surplus Real Property,  Provincial Policy and internal TLC approval processes.
• Conduct property management support functions, including coordination of tenant inquiries, monitoring of maintenance issues, and assisting in site inspections.
• Assist with resolving tenant and stakeholder issues or disputes, escalating matters where appropriate, and ensuring outcomes aligning with corporate and policy objectives.
• Maintain and update leasing data in TLC's property management software to ensure accurate and timely information for reporting and analysis.
• Track and report revenues and expenses for the leasing and property management portfolio, identifying variances and providing input to the Manager.
• Assist with the preparation and monitoring of operating and capital budgets related to TLC's leased and non-operating properties.
• Engage and coordinate with consultants, appraisers, legal counsel, environmental professionals, and other specialists to support transaction due diligence and property decisions.
• Participate in public meetings, consultations, and stakeholder discussions as required.

Redevelopment and Corporate Real Estate Support (30%)

• Collaborate with TLC leadership, real estate and land-use planning staff, and external advisors to identify and assess redevelopment opportunities that align with student and community needs.
• Support the implementation of redevelopment and optimization initiatives through coordination of RFPs/RFQs, negotiations, and due diligence processes.
• Conduct market research, analyze real estate trends, and assist in preparing strategic recommendations and reports for internal and Board review.
• Contribute to the preparation of internal and Board reports, and assist in developing and maintaining real estate policies, procedures, and best practices.
• Perform other duties and special assignments as required to support corporate real estate goals.

What you will have:

Education & Professional Background

• University degree in real estate, business, development, finance, or a related discipline.
• Progress toward or membership in a professional real estate designation (e.g., CRA, AACI, SR/WA, RPA, CPM, CLO) is preferred.
• 2–6 years of experience in real estate, leasing, or property management within the private or public sector.

Technical and Professional Knowledge

• Demonstrated understanding of real estate transactions, including leasing, disposition, due diligence, and negotiation processes.
• Knowledge of public procurement requirements, Ontario Regulation 444/98, and related legislation impacting real estate transactions.
• Experience supporting lease negotiations, property management activities, and tenant relations.
• Familiarity with lease management software and financial tracking tools.
• Understanding of property accounting principles, including revenue and expense tracking.
• Strong research and analytical skills for interpreting market data, valuation reports, and financial information.
• Knowledge of applicable legislation, codes, and standards (ESA, surveys, environmental and heritage assessments, etc.).

Communication & Stakeholder Relations

• Excellent written and verbal communication skills, including experience drafting reports, proposals, and correspondence.
• Ability to communicate complex real estate and financial concepts to non-technical audiences.
• Demonstrated ability to maintain positive tenant and stakeholder relationships and apply conflict-resolution techniques when needed.
• Strong political awareness and customer service orientation in a public-sector environment.

Project Management & Organizational Skills

• Proven ability to manage multiple priorities, timelines, and deliverables in a fast-paced setting.
• Effective attention to detail and follow-through on commitments.

Technical Proficiency

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with SAP, GIS, and database applications is an asset.

Travel Requirements

• Travel required to TDSB properties across the GTA.

Key Competencies

• Negotiation & Influence: Supports and participates in lease and property negotiations to achieve balanced outcomes.
• Financial Acumen: Understands financial implications of lease terms and assists in tracking portfolio revenues and expenses.
• Problem-Solving & Judgment: Gathers and interprets real estate and financial data to make informed recommendations.
• Collaboration & Teamwork: Works cooperatively with internal and external partners to achieve TLC's real estate objectives.
• Accountability: Takes ownership of assigned projects and ensures completion to a high professional standard.
• Customer Focus: Responds effectively to tenant and stakeholder needs, maintaining professionalism in all interactions.
• Adaptability: Responds well to shifting priorities and complex, multi-stakeholder environments.
• Communication: Clearly conveys information through written and verbal channels suited to diverse audiences.
• Alignment with TLC's Values: Demonstrates commitment to TLC's mission, values, and guiding principles, including integrity, service excellence, accountability, and continuous improvement.

Please submit your cover letter and resume by end of business Friday November 21, 2025.

At TLC, we value inclusiveness and diversity and are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Should you require accommodation during the recruitment and selection process, please let us know.

TLC offers a flexible work environment where we currently work a minimum of two days per week (Tuesdays/Thursdays) in office.  The flexible options provided should not be construed as conditions of employment. TLC reserves the right to make changes to flexible options provided as it does any other policy or guideline.

TLC provides a competitive total rewards package which includes salary plus great benefits for you and your family. Check out the Careers section of the Toronto Lands Corporation website to find out more.