Executive Administrative Assistant to the National Executive Director

Executive Administrative Assistant to the National Executive Director & Chief Negotiator

Are you looking for your next EA role that goes beyond calendar management?

Are you ready to be a strategic partner?

Behind every successful leader is someone who ensures priorities stay on track, the right conversations happen at the right time, and the details never get lost. At ACTRA National, that person will be you.

We are looking for an experienced Executive Administrative Assistant to the National Executive Director & Chief Negotiator who will be a trusted partner in our fast-paced, mission-driven environment. In this role, you won't just manage calendars and logistics; you will help keep the leadership office moving forward and ensure performers' voices are heard.

What You Will Be Known For:

Strategic partnership
– Acting as the National Executive Director & Chief Negotiator's right hand, you will help balance priorities, navigate sensitive and evolving situations, and keep leadership aligned even when operating in the grey.

Administrative excellence –
You will manage a complex and fast-moving executive calendar, ensuring meetings, priorities, and commitments stay aligned in an environment where schedules can shift quickly. You stay one step ahead to protect focus time, anticipate conflicts, and bring consistency and clarity to a constantly evolving landscape.

You will also manage frequent executive travel, coordinating multi–time-zone itineraries, international trips, and tight turnaround schedules. You handle last-minute changes with calm confidence, adjust plans in real time, and ensure the NED is prepared and supported before, during, and after each trip.

In addition, you will prepare documents, presentations, briefing notes, and high-level materials with accuracy and professionalism, ensuring leadership has the information they need when they need it.

You will support the planning and coordination of National Council meetings, keeping materials, logistics, and communications organized and on track. You will also help organize and support bargaining committees, maintaining clear and well-managed files that guide negotiations, governance work, and the daily operations of a busy executive office. You help create order, clarity, and forward momentum in a role where thoughtful organization matters.

Agile problem-solving
– You will be relied on to identify issues early, think several steps ahead, and develop creative, practical solutions that support decision-making and maintain momentum.

Intuitive communication & connection. You will intuitively understand how to tailor communication to different audiences, build rapport with internal and external partners, and act as an extension of the NED's voice and values.

Confidentiality and judgment
– Entrusted with highly sensitive matters, you will handle information with discretion, professionalism, and unwavering integrity.

Who You Are:

You are someone who enjoys being at the centre of the action and takes pride in creating order from complexity. You bring:

• Agile, solution-oriented thinking
  —you adapt quickly, evaluate options, and know how to move forward even when working in the grey area.
• Exceptional prioritization skills
  —you can determine what matters most; shift focus when needed and keep critical tasks moving without losing sight of the details.
• Strong organizational skills
  with the ability to manage multiple competing priorities in a fast-paced, changing environment.
• An intuitive, people-centric approach
  —you connect easily with others, understand dynamics quickly, and foster trust through thoughtful communication.
• A calm, steady presence under pressure
  , with excellent judgment and the ability to navigate ambiguity with confidence.
• A high degree of integrity
  , ensuring that confidential information, sensitive conversations, and leadership decisions are handled with care.
• Experience providing executive-level support
  and partnering closely with senior leadership.

Why ACTRA?

ACTRA is the national union representing over 30,000 performers in film, television, and digital media. We stand for labour fairness, equity, and cultural advocacy, and we couldn't do it without a strong, committed team behind the scenes.

As Executive Administrative Assistant to our National Executive Director & Chief Negotiator, you will support the leadership driving collective bargaining, cultural policy, and performers' rights. This role offers an opportunity to put your organizational and strategic skills to work in the service of something bigger: strengthening Canada's labour and cultural sectors and supporting the artists who bring them to life.

Things for you to know:

Location:
This supportive role is 100% in-office based, located in Downtown Toronto (Bloor & Charles).

Compensation:
$80,000–$90,000 per year.

Vacancy
: This posting is to fill one vacancy we currently have open.

AI:
ACTRA National does not use AI in the recruitment process.

If you thrive in a fast-paced, evolving environment and want your work to contribute to a meaningful mission, we would love to hear from you.

Please submit your resume and cover letter (yes, we read them) detailing how you will bring your expertise to the role and become our National Executive Directors & Chief Negotiator's strategic partner as the new Executive Administrative Assistant to Quote: '2025-31LK Executive Administrative Assistant' in your subject line.

ACTRA (Alliance of Canadian Cinema, Television and Radio Artists
) is the national union of over 30,000 professional performers working in English-language recorded media in Canada, including TV, film, radio, and digital media. ACTRA's principal role is to negotiate, administer and enforce collective agreements to provide performers with equitable compensation as well as safe and reasonable working conditions.

ACTRA is committed to employment and pay equity, and we encourage applications from all equity seeking groups, including but not limited to, Indigenous and other  racialized communities, people with disabilities, and LGBTQ2+ communities. In compliance with the Accessibility for Ontarians with Disabilities Act ('AODA') we provide the accommodations necessary to ensure full participation in our recruitment processes. If you require an accommodation during any stage of the recruitment process, please notify Human Resources.