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Executive Administrative Assistant
3 weeks ago
Department:
Sales
Location:
Canada-CHQ-Ontario-Toronto
Description
Join our Canadian headquarters in the core of downtown Toronto as an Administrative Executive Assistant reporting to the Vice President and General Manager and supporting the commercial Canadian Leadership Team. This role is ideal for an experienced mid- to senior-level administrative professional who thrives in a fast-paced corporate environment.
You'll be the go-to resource for administrative and office management support, partnering with senior leaders to advance employee, customer, and business objectives. We're looking for a self-motivated problem solver with strong communication skills, proven ability to prioritize independently, and a positive, proactive approach.
Role expectations
- Perform diversified administrative duties, including but not limited to calendar management, travel arrangements, and expense reporting.
- Work as a key contributor on several internal program teams (i.e., employee engagement, onboarding, networking teams etc.)
- Organize and prepare, including content management/creation , IT and logistics for internal and customer national meetings on and off-site.
- Draft, review and send communications on behalf of company executive.
- Compile data to prepare papers or presentations.
- Manage PO process and payment processing for expenses.
- Ensure fulfilment of objectives and deadlines assigned to team.
- Participate in proactive team efforts to achieve departmental and company goals.
- Perform other projects and duties as required.
What We're Looking For
- College diploma or bachelor's degree preferred.
- Minimum of 2 years of prior experience in a similar or related role supporting a senior executive or team.
- Superior ability to communicate effectively and credibly in English both verbally and in writing with executive and all audiences. French language skills are considered a definite asset.
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel.
- Proficient in managing audio-visual setup and troubleshooting for virtual and in person meetings.
- Excellent organization and time-management skills.
- Team player with excellent interpersonal and collaboration skills.
- Excellent customer service skills and willing to go above and beyond to meet the customers' needs.
- Self-motivated and self-directed with the ability to work individually and in project teams.
- A detail-oriented and organized self-starter and problem solver who thrives in a fast-paced environment.
- Someone who exhibits sound judgment with the ability to prioritize, and make sound decisions.
- Comfortable interacting with high-level executives, customers and front-line employees.
- Project management experience preferred.
- Legally entitled to work in Canada.
Pay Transparency
If provided, base salary or wage rate ranges are the range in which Align reasonably expects to set a candidate's pay for the posted position. Actual placement depends on the individual skills and experience level of a candidate plus the total compensation and equity across team members. For other locations outside of the primary location, the base salary range will be adjusted geographically.
For Field Sales roles, the salary listed is the base pay only and does not include the applicable incentive compensation plan. A cost of living adjustment may be added to base pay for higher cost areas in the U.S.
Our internship hourly rates are a standard pay determined based on the position and your location, year in school, degree, and experience.
We use automated tools (including artificial intelligence "AI") in our hiring process. This may include AI-based screening or assessment of applications. All final hiring decisions will be made by humans.
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Equal Opportunity Statement
Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.
