Administrator/Bookkeeper
1 day ago
Administrative & Bookkeeping Coordinator
TaylorMade Energy Ltd. Red Deer, AB
TaylorMade Energy Ltd. is a growing Alberta oilfield transportation and hot-shot trucking company looking for a reliable, detail-oriented Administrative & Bookkeeping Coordinator to join our team. This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping both office operations and financial records running smoothly.
Position Overview
The Administrative & Bookkeeping Coordinator will be responsible for managing daily office operations, driver paperwork, invoicing, and general bookkeeping support. This role works closely with management and operations to ensure accurate records, timely billing, and strong document control.
Key Responsibilities
Prepare and manage invoices, driver pay statements, and customer billing
Enter and reconcile transactions using accounting software (QuickBooks)
Handle accounts payable and accounts receivable
Track and organize delivery tickets, bills of lading (BOLs), fuel receipts, and job documents
Maintain digital and physical filing systems
Assist with payroll and timesheet reconciliation
Communicate with customers, drivers, and vendors professionally
Support month-end bookkeeping and reporting
Perform general administrative duties as needed
Qualifications
Minimum 1–3 years experience in office administration or bookkeeping
Experience with QuickBooks or similar accounting software preferred
Strong attention to detail and organization skills
Comfortable working in a fast-paced, deadline-driven environment
Excellent communication and time-management skills
Familiarity with trucking or oilfield admin is an asset
Proficient with Microsoft Office / Google Workspace
What We Offer
Competitive hourly wage based on experience
Monday to Friday daytime schedule
Supportive team environment with growth opportunities
Health Spending Account (HSA) after qualifying period
Long-term, stable employment
Location
Red Deer, Alberta
To Apply
Please send your resume to:
Job Types: Full-time, Part-time
Pay: $20.00-$30.00 per hour
Expected hours: 20 – 40 per week
Application question(s):
- Are you familiar with quickbooks online?
Work Location: In person
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