Administrative Assistant/Receptionist

2 weeks ago

Innisfil ON LS G, Canada North Country Property Maintenance Full time

Administrative Assistant

Location: Innisfil, ON

Job Type: Full-time (hybrid)

Reports to: Office Manager

Position Summary

We are seeking a proactive, organized, and people-focused Administrative Assistant to join our team. This role is perfect for someone who is eager to learn and contribute across a variety of people functions. You'll support recruitment, onboarding, employee engagement, organization of digital as well as paper documents and day-to-day office operations.

Key Responsibilities

Administration

  • Organize paper and digital files
  • Scan, photocopy, and organize digital files.
  • Order and manage office supplies and inventory.
  • Maintain up-to-date employee records
  • Ensure compliance with office policies and procedures.
  • Forward messages or requests to appropriate staff members.
  • Manage confidential information with discretion.
  • Input, update, and maintain accurate information in databases or spreadsheets.
  • Greet and welcome visitors in a professional and friendly manner.

Qualifications

  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Comfortable handling sensitive information with discretion.
  • Detail-oriented, eager to learn, and excited to support a growing team.
  • Proficiency with Microsoft Office, Google Workspace, or other admin tools.

What You'll Gain

  • Confidence & People Skills – Become more comfortable engaging with others, from front-line staff to executives.
  • Workplace Experience – Learn how different departments function and how to support an organization effectively.
  • Career Advancement Opportunities – The position can be a stepping stone into roles such as Office Manager, Executive Assistant, or even Operations Coordinator
  • Professional Network – Build connections within and outside the company that can support future career growth.
  • Sense of Responsibility & Independence – Develop a proactive mindset and the ability to manage tasks independently.
  • Organization & Time Management – Learn how to prioritize tasks, manage deadlines, and coordinate multiple responsibilities efficiently.
  • Problem-Solving Abilities – Learn to anticipate needs, resolve issues quickly, and adapt to unexpected situations.
  • Team Collaboration – Work closely with multiple departments, improving teamwork and coordination skills.

Work Environment

  • In-person – Office environment
  • Monday to Friday 9am-4pm
  • Collaborative, value-driven culture that encourages curiosity and growth.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

  • Casual dress
  • Company events

Work Location: In person

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