Human Resources Payroll Coordinator

1 week ago

Mississauga, Ontario, Canada MacDonald Search Group Full time

POSITION: Payroll & Human Resources Coordinator

LOCATION: Mississauga, ON (onsite position)

MacDonald Search Group is a national permanent placement recruiting firm and we recruit on behalf of hiring companies.

Our client is one of the largest distributors in Canada of specialized industrial products with over 600 employees nationally and they are seeking a Payroll & Human Resources Coordinator to support end-to-end payroll and core HR administration in a multi-province environment. This role works closely with HR, Payroll, and Finance to ensure accuracy, compliance, and a strong employee experience.

Responsibilities:

Payroll Support

  • Train under the Payroll Manager to act as payroll backup
  • Assist with full-cycle payroll for hourly and salaried employees across multiple provinces
  • Support weekly and biweekly payrolls, including commissions, bonuses, and allowances
  • Maintain payroll data in ADP Workforce Now (payroll, time & attendance, reporting)
  • Prepare payroll and audit reports; assist with year-end activities and remittances
  • Stay current on federal and provincial payroll legislation

HR Administration

  • Report to HR Manager
  • Maintain employee files and HR records
  • Prepare employee letters, reports, and headcount tracking
  • Support benefits administration and vacation reconciliations
  • Assist with recruitment postings, resume screening, and onboarding coordination
  • Contribute to compliance initiatives and HR projects as needed
  • Requirements:
    Post-secondary education required; in HR, Business, or a related field
  • 2+ years of payroll experience; multi-province experience preferred but not mandatory
  • PCP certification is an asset
  • Strong knowledge of employment standards and payroll compliance
  • High attention to detail, discretion, and organizational skills
  • Outgoing and engaging personality
  • Strong communication and stakeholder support skills
  • Intermediate Excel skills

Compensation:

Base salary: 50-60K (based on experience)

Bonus

Benefits (100% employer paid)

RRSP matching

If this sounds like a role where you could excel, please apply.

MacDonald Search Group works with our clients to build diverse, high performing teams reflective of the Canadian employment landscape. Our EDI policy can be found on our website. Thank you for your interest.

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