Project Coordinator

Date Posted: 10/21/2025

Req ID: 45487

Faculty/Division: Vice-Provost, Students

Department: Health and Wellness

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Consisting of an interdisciplinary team of health professionals and support staff, Health & Wellness at the University of Toronto aims to support graduate and undergraduate students in reaching their academic goals, engage students in their development and learning, and support their health and well-being by providing health education, clinical and consultation services. Health and Wellness (HW) provides counselling to students with a wide range of concerns ranging from relationship problems to debilitating depression and anxiety, suicidal and/or homicidal ideation, post-traumatic stress, and eating disorders.

Your opportunity:

Reporting to the Director, Professional Practice & Quality Assurance at the University of Toronto, the Project Coordinator implements the day-to-day operations of the Best Practices Network ("Network"), a national mental health community of practice and knowledge exchange network that supports Canadian post-secondary campuses and aims to promote and advance evidence-informed emerging, promising, and best practice mental health and wellness initiatives that improve Canadian post-secondary students' mental health and well-being. The Network is a collaboration between the University of Toronto, Queen's University, McGill University, and the University of British Columbia.

The Project Coordinator engages in a variety of administrative activities, project management, research, and outreach to community partners to support and advance the goals and objectives of the Network. The position will be responsible for a variety of knowledge exchange and learning activities to support network members in their collective work to advance best practices in student mental health in postsecondary contexts.

The Project Coordinator implements the day-to-day operations of the network, including managing the website, internal and external communications with network committees and external stakeholders (e.g., listserv, emails, newsletters, social media), supporting strategic and operational plans, collating evidence-based and evidence-informed post-secondary student mental health practices, outreach to post-secondary student mental health professionals and post-secondary mental health community-based organizations, organizes and chairs meetings, event planning and facilitation (webinars, conferences), report writing, collating quantitative and qualitative data, survey design, quality improvement, environmental scans/literature reviews, and maintains knowledge of operational frameworks for best practices and post-secondary student mental health strategies, frameworks, programming, and literature.

Your responsibilities will include:

• Planning and implementing project phases
• Developing or modifying project schedules to expedite and/or compress the critical path to meet timelines
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Organizing materials for workshops, conferences and/or events
• Conducting literature reviews
• Informing project leaders of issues and roadblocks
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Analyzing data collected for publications and/or presentations use

Essential Qualifications:

• Bachelor's Degree in health sciences or other appropriate field, Master's degree in Public Health or health-related field (e.g., psychology, social work) preferred or an acceptable equivalent combination of education and experience.
• Minimum five years relevant experience in project design and implementation with applicability to knowledge exchange and communications.
• Experience managing complex and multi-stakeholder projects, including coordinating, organizing and tracking the outcomes of projects in a mental health setting, preferably in a post-secondary mental health.
• Experience producing reports and presenting findings.
• Familiarity and experience with quantitative and qualitative research methodologies (interviews, focus groups, etc.).
• Experience with managing listserv, website, and social media content.
• Maintain knowledge of current national and international best practices in post-secondary student mental health programming, evaluation, and research.
• Ability to work with diverse groups, strong facilitation interpersonal skills and political acumen, ability to build and maintain strong partnerships with internal and external stakeholders.
• Strong research, writing, communication, presentation and interpersonal skills.
• Excellent editing and proofreading skills.
• Superior organizational skills and the ability to multi-task and manage time effectively.
• Ability to work both independently and as part of a team.
• Computer skills required (Word, Excel, PowerPoint).

To be successful in this role you will be:

• Adaptable
• Communicator
• Multi-tasker
• Organized
• Team player

Note: This is an approximately two (2) year-term position requiring 5 days on campus.

Closing Date: 10/29/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Term; This is an approximately 2 year-term position.

Schedule: Full-Time; 5 days on campus.

Pay Scale Group & Hiring Zone:

USW Pay Band 13 - $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Fiona Chan

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.