GTA Asset Coordinator

6 days ago

Mississauga, Ontario, Canada Amico Full time
Description

The GTA Asset Coordinator is responsible for overseeing the day-to-day operations, scheduling, and maintenance of Amico Affiliates' fleet of vehicles and equipment. This role ensures that all fleet assets are managed efficiently, comply with safety and regulatory requirements, and support project teams with reliable transportation and equipment availability. The Fleet Coordinator works closely with project managers, site supervisors, and external service providers to optimize fleet performance and reduce downtime.

Responsibilities
  • Coordinating the installation of aftermarket accessories for new additions to the Amico vehicle fleet.
  • Coordinating recalls for Amico vehicle fleet in the GTHA.
  • Coordinating paperwork and logistics of vehicles disposed of the Amico vehicle fleet including all recalls that have been completed.
  • Coordinating the distribution of plate renewal stickers for all vehicles and trailers working in the GTHA. 
  • Coordinating the distribution insurance slips to all drivers of Amico vehicles in the GTHA.
  • Monthly review of Amico 4.0 vehicles to ensure regular PM maintenance is being done as per recommended service intervals.
  • Providing monthly report to P3 Project Fleet Manager on monthly odometer reading have been completed and follow up on any noncompliance.
  • Coordinating with auto body shops on the completion of repairs. 
  • Issuing purchase orders to short-term leasing companies.
  • Tracking of any 3rd party short term or rental vehicles and ensuring that vehicles are clean, full of fuel and damage free prior to return to the rental provider.
  • Coordinating the change of ownership if vehicles are transferred between Amico Companies or purchased by Amico Companies at the end of leases.
  • Coordinating the necessary safety paperwork, for vehicles transferred between Amico Companies or units purchased at the end of their leases.
  • Weekly review of CVOR dash cams and ELD's to ensure they are working properly. 
  • Coordinating with HR any payroll deductions for parking, red light or speed cameras fines received by Amico.
  • Coordinating and managing the allocation of company fuel cards and 407 transponders.
Qualifications
  • This role demands strong organizational skills and attention to detail. 
  • Experience with fleet coordination or logistics, preferably in the construction or transportation sector.
  • Familiarity with fleet management software and basic mechanical knowledge.
  • The ability to manage logistics, communicate effectively, and use digital tools will ensure success. 
  • Must be proactive and comfortable with making decisions to support operational goals.
  • Experience monitoring and enforcing compliance with safety and transportation regulations.
  • Strong communication skills for coordinating with drivers, technicians, and managers.
  • Proficiency in maintaining accurate records and reporting tools.

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