Financial Proc. Spec 5

Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)Job TitleFinancial Proc. Spec 5 (Gr7)DepartmentFinance Support | Housing | Student Housing and Community ServicesCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateFebruary 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

March 26, 2027This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
The Financial Specialist is responsible for providing accounting and financial management support for multiple cost centres of Student Housing and Childcare Services within Student Housing and Community Services (SHCS) for the Vancouver and Okanagan campuses. Duties include coordinating with accounts payable/receivable, preparing financial documentation for entry into Workday and the internal management information systems, reconciling clearing accounts, deferred revenue, and grants from various sources.

Organizational Status

Reports directly to the Financial Analyst. Takes direction from departmental managers on invoicing, account statements, and purchasing and expense matters. Interacts regularly with all Student Housing and Community Services staff, administrative staff in other UBC departments, suppliers, and clients.

Work Performed

Prepares complex financial documentation for data entry into the Workday system. This requires extensive knowledge of UBC policies, Generally Accepted Accounting Principles, and excellent numeracy and investigative skills.

Investigates and resolves errors and discrepancies in financial data. Performs complex monthly reconciliations, tracking of revenues and expenses, regular follow-up on outstanding items, liaising with staff, students, suppliers, identification of discrepancies, and correction of data entry items.

Initiates the month-end transfer of funds from the Deferred Revenue and/or Clearing accounts to appropriate Revenue accounts.

Assists with Child Care monthly financial reporting required by the provincial government. Processes CBM online refunds and ensures compliance with PCI standards.

Coordinates with accounts payable processing and works closely with UBC Financial Operations and ISC to resolve issues regarding supplier payments, expense reports, and credit card reconciliations.

Balances and reconciles accounts receivable. Produces invoices and all related correspondence. Collects, posts, and deposits payments.

Provides data entries for the Student Housing inventory counts.

Interprets written policies and communicates them accurately. Provides advice on financial matters and acts as the primary contact for various units.

Creates and maintains filing systems for current and historical accounts.

Completes other related tasks as required, in keeping with the qualifications and requirements of positions of this level.

Consequence of Error/Judgement

Inaccuracies, failure to accurately balance and reconcile accounts and ledgers, or failure to collect on over-due accounts can result in a direct loss of revenue and/or write-offs. Poor handling of complaints can damage guest relations and as a result repeat business may be lost.

Supervision Received

Reports to the Financial Analyst. Plans and executes work within established guidelines. Works independently day to day and is expected to resolve problems of a complex nature.

Supervision Given

Participates in training of new staff. May distribute work assignments and provide supervision to temporary clerical support staff.

Minimum Qualifications
High school graduation, plus Certificate in Accounting or Payroll CPA Level 1 or CPA PREP program, plus four years of related experience, or an equivalent combination of education and related experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Strong analytical and problem-solving skills.

Attention to detail and maintaining a high level of accuracy with a thorough knowledge of UBC policies and Generally Accepted Accounting Principles.

Excellent written and verbal communication skills. Ability to organize workload and meet deadlines.

Strong teamwork and collaborative skills with the ability to work independently. Ability to exercise tact, discretion, and diplomacy and maintain confidentiality.

Strong working knowledge of Excel and ability to work proficiently in various operating software.

Completion of Workday Cost Centre Accountant Training is preferred.

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