Leasing Coordinator

Accelerate your success at Colliers.

Why Colliers?

As one of Canada's leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don't just take our word for it – we've been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

***This position is an 18+ month contract for a Leasing Coordinator based out of our Calgary offices***

About the role:

As a Leasing Coordinator within our REMS team, you'll play a pivotal role in supporting the leasing team through administrative, marketing, and reporting functions for office, industrial and retail properties across the Calgary portfolio. This position ensures accurate, timely communication of leasing information, supports property marketing efforts, and provides essential support during budgeting and deal management processes. This is an opportunity to leverage your expertise to help us lead our industry into the future.

Lease Administration

• Track progress of leasing deals, ensuring accuracy of records and timely updates in internal systems.
• Enter and update transaction details in systems such as VTS and Yardi to maintain accurate deal pipelines.
• Ensure broker commissions are processed, tracked and reconciled
• Support the preparation of presentations, proposals and packages for both internal and external use as needed

Marketing Support

• Prepare and distribute the monthly leasing vacancy report
• Maintain and update leasing brochures using InDesign and keep property listings current on the company website
• Maintain the accuracy of marketing materials and coordinate occasional campaigns through Mailchimp
• Work with property managers to arrange leasing signage as needed

Reporting & Documentation

• Provide leasing representatives with essential information (i.e. renewal options, option to terminate, and double check lease expiry dates) for quarterly reporting.
• Input leasing assumptions into Yardi, prepare budget reports, and ensure the accuracy of all leasing-related data

What you'll bring

• Minimum of 1-2 years of experience in a similar role (commercial real estate preferred)
• Proficient with lease documents and related documents
• Excellent verbal and written communication skills
• Proactive and highly organized with the ability to prioritize multiple tasks; must be able to work independently as well as take direction from team members.
• Accuracy and attention to detail are critical.
• Able to identify team and client needs and commit to responding to them in agreed-upon timeframes
• Ability to work well in a team environment and has a positive outlook and attitude
• Excellent grammatical and writing skills
• Proficient in Word, Excel, Outlook and Adobe InDesign
• Experience with Yardi, VTS, or similar is an asset
• Ability to handle sensitive information with discretion and professionalism

What we offer:

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more:

Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at

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