Executive Assistant

About Northleaf Capital Partners

Northleaf is a global private markets investment firm focused on mid-market companies and assets. With US$30 billion in capital commitments raised to date, Northleaf has an established, long-term track record as an investor in private equity, private credit and infrastructure globally.

Northleaf's 280+ person team, located in Toronto, Chicago, London, Los Angeles, Melbourne, Menlo Park, Montreal, New York, Seoul and Tokyo, is focused exclusively on sourcing, evaluating and managing private markets investments. Northleaf manages closed and open-end funds across a range of global private markets strategies and a series of separately managed accounts with customized investment strategies tailored to meet the specific needs of leading institutional investors and family offices. As part of its ambitious growth strategy, Northleaf is also developing specific private markets products and investment solutions for insurance and wealth management clients.

POSITION: Executive Assistant – Private Equity

Northleaf is offering the opportunity to join a leading and growing private markets investment firm. The successful candidate will support the Private Equity team members and work closely with other members of Northleaf's administrative support team.

Activities will include:

• Managing calendaring of both internal and external meetings; this will include building working relationships with executive assistants for other executives in the firm
• Anticipate and proactively address potential issues/challenges associated with multiple meeting requests/cancellations and travel
• Managing team travel coordination, including domestic and international flights and accommodations
• Creating and maintaining agendas, meeting materials and forward calendars for several recurring meetings, including some confidential
• May assist on special projects or with other internal tasks in support of the private equity team
• Event planning and on-site management support
• Processing expense reports, coordinating meeting rooms, organizing meeting notes
• Consistently exercising discretion in managing correspondence, information, and all confidential matters, escalating issues where appropriate
• Providing backup assistance to other administrative team members as required.

Qualifications

• Minimum of 5+ years in a senior administrative role
• Previous experience supporting a senior executive/team in an investment environment
• Excellent time management and organizational skills; ability to prioritize to effectively manage tasks to completion within required timeframes
• Ability to work independently and in a team environment on multiple tasks with exceptional attention to detail
• Ability to take initiative – research and/or investigate issues requiring resolution in order to execute on assigned tasks
• Excellent interpersonal and communications skills (verbal and written) with the ability to liaise with all levels of individuals both internally and externally
• Demonstrated history of dealing with sensitive and confidential material
• Forward thinking and flexible in adjusting/adapting to changing work priorities
• Professional with an excellent work ethic
• Highly Skilled in the use of MS Office software (Word, PowerPoint, Excel) and e-mail and calendaring
• This posting is for a current vacancy.

Compensation

The expected compensation range for this position is $85,000 - $100,000 per year.

Location

Toronto, Ontario, Canada

What Sets Us Apart

At Northleaf Capital Partners, you'll be joining a leading global private markets investment firm with a differentiated platform across mid-market private equity, private credit, and infrastructure. Our integrated approach and long-term perspective have made us a partner of choice to a global base of institutional investors – and that begins with our exceptional team of professionals.

At our core, our culture is built on the foundation of trust, openness, respect, integrity, and professionalism. These values guide every interaction with our investors, our partners, and one another. We are focused on building long-term relationships and creating a collaborative, professional environment where everyone feels supported and valued.

We foster a collegial and non-hierarchical workplace where ideas are valued, decision-making is grounded in data, and individuals are empowered to contribute meaningfully. Our success depends on an engaged and inclusive workforce, and we invest in fostering that culture. We celebrate the diverse backgrounds, perspectives, and experiences of our team members and are committed to ensuring a workplace built on inclusion and shared success.

We celebrate achievements, encourage teamwork, and work hard to cultivate a sense of community to achieve strong results. Our competitive total rewards package features an employer-funded benefits plan, an attractive retirement offering, which includes a group retirement plan and the ability to invest in Northleaf funds on a no fee/no carry basis, and a range of valuable perks such as fitness and wellness reimbursement, charitable donation matching, and tuition assistance. We also support flexible working arrangements, with up to one-two remote days per week and the option for fully remote for up to two weeks per year.

Contact

Interested candidates are asked to apply on Northleaf Careers. Only those selected to be interviewed will be contacted.

Applications will be reviewed using Northleaf's recruitment standards to ensure a fair and consistent experience. Our recruitment team will personally review your resume and application. We may use artificial intelligence to help identify the skills and qualities that matter most to our business through candidate sourcing. We are committed to safeguarding your privacy and using AI responsibly throughout the process.

Northleaf Capital Partners is committed to providing an inclusive and accessible candidate experience. Should you require accommodations during the selection process, please do not hesitate to let us know and suitable arrangements