Property Administrator

7 days ago

Montreal, Quebec, Canada Armco Full time $45,000 - $65,000 per year

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development, and its team of dedicated professionals.

Overview
The Property Administrator & Leasing will be responsible for assisting with daily administrative duties and the day-to-day operations of our properties, ensuring efficient and effective property management.

Responsibilities

  • Assist the team with administrative tasks that include organizing files, handling correspondences, etc.
  • Prepare lease agreements and manage lease signings process with tenants.
  • Maintain tenant files, including lease documentation, obtaining missing information when required.
  • Reply to all leasing enquiries (emails, calls)
  • Monitor accounts receivables and collection
  • Monitor lease renewals
  • Regular meetings with Property Manager to go over available units, recently signed leases, and scheduled move-in/out.
  • Executing the background check with a third-party company, and evaluation of the report with Property Manager
  • Perform data entry tasks, including updating tenant information and generating reports.
  • Track maintenance requests and work orders in the property management software (Yardi).
  • Coordinate with accounting, process rent payments and cheque requisitions
  • Manage and organize tenants move in and out inspections, key pick-ups with on-site staff, sending reminders for required documentation
  • Prepare and send building notices and tenant notices
  • Manage, schedule and follow up on repairs, service calls, building fire & alarm inspections, etc.
  • Provide exceptional customer service to tenants, addressing inquiries and concerns in a timely manner
  • Answer phone calls and emails professionally.
  • Build and maintain positive relationships with tenants, ensuring high levels of tenant satisfaction
  • Performing other duties and special projects as assigned

Requirements

  • High School diploma or equivalent
  • Previous experience (min. 2-3 years) in administration, property management or a related field is preferred
  • Strong organizational skills with the ability to multitask and prioritize effectively
  • Ability to deal with confidential and sensitive information
  • Strong attention to detail
  • Excellent customer service skills with a friendly and professional demeanor
  • Proficient in data entry and computer skills
  • Familiar with Microsoft Office
  • Perfectly bilingual, written and spoken
  • AP/AR experience considered an asset.
  • Experience using Yardi or Property Management System an asset
  • Real Estate experience / knowledge considered an asset.

If this sound like a role suited for you, please submit resume.

While we greatly appreciate all applicants, only those selected for an interview will be contacted.

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