Legal Assistant

Overview

We're seeking an Experienced Legal Assistant who enjoys keeping files organized, communicating with clients, and co-workers, and ensuring cases move forward efficiently. This is a dynamic, full-time role based downtown Ottawa, offering benefits and a wide variety of work each day.

You'll have the opportunity to grow your knowledge of litigation, applying your experience to make informed, independent decisions that keep the lawyer and office running smoothly.

The role also includes reception duties, so you'll be the welcoming first point of contact for clients and professionals alike — someone who enjoys a balance of organization, communication, and meaningful client interaction.

Key Responsibilities

• Open and close the office, as needed, ensuring a tidy and professional environment
• Receive and organize incoming email and correspondence, routing items appropriately
• Diarize required steps and follow up on tasks to meet critical deadlines
• Draft letters, emails, and legal documents (including boilerplate forms, undertakings charts, and standard filings)
• Enter and maintain data accurately in Clio, Quickbooks and related systems
• Communicate professionally with counsel, clients, and third parties
• Prepare and send outgoing correspondence and records
• Schedule appointments, manage calendars, and coordinate meetings (including Teams)
• Greet clients and manage reception duties with professionalism and warmth
• Scan, file, and organize electronic and paper documents
• Perform conflict checks and maintain records
• Attend office meetings and assist with office administration tasks
• Support office organization using SharePoint and Planner
• Other duties and miscellaneous tasks as needed

Experience & Skills

• Minimum 3 years' experience as a Legal Assistant (civil litigation experience strongly preferred)
• Experience in plaintiff personal injury or Accident Benefits law is an asset
• Proficiency with MS Office (Word, Outlook), Clio, QuickBooks, and document management systems such as SharePoint and Planner.
• Strong administrative and proofreading skills with attention to accuracy and detail
• Excellent communication and phone etiquette
• Ability to prioritize tasks and make independent decisions in a fast-paced environment

Job Details

• Job Type: Full-time, Permanent
• Schedule: Monday to Friday, In-person (Downtown Ottawa)
• Benefits: Extended Health Care

About Us

We are a downtown Ottawa law firm committed to delivering client-centred results with clarity, efficiency, and open communication. Our practice focuses on civil litigation, personal injury, and other areas including criminal defence, while also providing notary services.

We believe legal representation should be both professional and approachable — tailored to each client's unique situation and managed with transparency and momentum. Our team works collaboratively in a supportive, well-structured environment where systems and communication keep files advancing and clients informed.

If you value teamwork, organization, and a proactive approach to helping clients navigate their legal matters, you'll find a strong fit here.

Rate commensurate with experience.

Location, downtown Ottawa. Start date early January 2026 or sooner.

Job Type: Permanent

Pay: $37,842.33-$74,783.87 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Application question(s):

• What was the best job you've ever had? Why did you like it so much?
• What was your least favorite job? What did you NOT like about it?
• Who was the best supervisor or manager you've had? What characteristics made that person a good manager?
• Think of the WORST supervisor or manager you've had. What characteristics made that person a POOR manager?
• What are your greatest strengths?
• As your skills and abilities relate to your work experiences, what are the areas for improvement?
• What traits or characteristics do you most admire in co-workers?
• What traits or characteristics do you most DISLIKE in co-workers?
• If you won ten million dollars in the lottery, would you choose to work? What would you do with your time?
• What was the funniest thing that ever happened to you at work?
• What do you think is the most difficult part of managing a function and people?
• Imagine you have been on your feet and working hard all day. A customer you are assisting is rude and impatient, what do you do?
• As part of our company policy, it is standard procedure to perform a criminal background check on someone we are considering for employment. Would you object to such a procedure?

Experience:

• legal assistant: 3 years (required)

Work Location: In person