Program Assistant

7 days ago

Calgary, Alberta, Canada SAIT Full time
Technology is embedded in SAIT's identity. At the School for Advanced Digital Technology (SADT), we're preparing students to meet the demand for innovative tech professionals. Join a group of experts focused on future-forward thinking and take your place in the tech revolution. 
The Opportunity
As a Program Assistant (PA) at SADT, you will play a vital role in supporting program operations and enhancing student and faculty success. Reporting to the Manager of Operations, the PA provides high level administrative and operational support to Academic Chairs, program areas, and advising staff. This is an ideal role for a detail-oriented, resourceful, and service-focused individual who thrives in a fast paced, collaborative environment.  The Role
  • Program and Administrative Support Provide efficient and effective support to Faculty, Academic Chairs, Associate Deans, such as:
  • manage meetings: scheduling, preparing documentation, taking minutes
  • assist with onboarding new instructors
  • send emails to HR for inquiries related to faculty
  • research procedures (what to do when X happens)
  • support recruiting efforts (info sessions, open houses, etc.)
  • collaborate on faculty schedules/loading o coordinate program advisory committee efforts
  • order and distribute course materials and manage inventory for labs and classrooms
  • assist with special activities, in and out of the classroom, including logistics, communication, and liaising with industry partners
  • support data entry and validation of instructor workload information and basic reporting for planning and program quality purposes
    Assist with student related activities such as:
  • student issues related to access for faculty to classroom
  • student requests related to student-for-a-day o student awards o student accommodations
  • student capstones
  • School-Wide and Operational Support 
  • Coordinate travel and professional development requests in accordance with SAIT policy, including booking and reconciliation of expenses.
  • Assist in developing and implementing best practices and processing improvements within the school's operations.
  • Collaborate with other administrative team members to ensure consistent service and coverage across SADT programs.
  • Health, Safety & Environment (HSE) Support 
  • Work with Operations Manager to maintain HSE documentation and proactively support school level CORE audit requirements.
  • Coordinate HSE committee meetings, track action items, and follow up on compliance requirements.
Qualifications
  • Required
  • Diploma in Office, Business Administration, or equivalent education
  • Minimum of 2–4 years' experience in an administrative or customer service role.
  • Preferred
  • Experience in a post-secondary, government, or digital technology environment.
  • Knowledge of SAIT systems (e.g., Banner, Argos) and familiarity with scheduling or academic administration.
  • Skills
  • Excellent written and verbal communication.
  • High attention to detail and strong organizational skills.
  • Proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner).
  • Ability to manage multiple tasks, adapt to shifting priorities, and work both independently and collaboratively. 
Job Classification: Administrative Assistant I Hours per week: 40 Salary Range: $46, $51,251.20 Position End Date: Aug 20th, 2027 Posting End Date: Aug 28th, 2026
About SAIT 
At SAIT, we're building bold futures. We're a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.  
Named one of Alberta's Top Employers, we're driven by a desire to create an impact in our community. If you're looking for a place where purpose meets possibility, you've found it here. 
We're committed to community and belonging  
Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.  We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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