Billing Administrator, NI

1 day ago

Scarborough Village, Ontario, Canada TK Elevator Full time $50,000 - $70,000 per year

Who we are

TK Elevator is one of the world's leading elevator companies with unique engineering capabilities. Our innovative, efficient and reliable vertical transportation systems have been moving people in Canada for nearly half a century. Our capabilities include high-quality, customer-focused service as well as individual maintenance and modernization packages. Our highly skilled technicians efficiently service a multi-brand portfolio consisting of more than 1.2 million units under maintenance. We're reshaping the elevator industry and transforming cities into the best places to live.

What we expect

Role Responsibilities

  • Maintain and update the billing spreadsheet with new project bookings and current billing contacts (POCs) for District Managers (DMs) and Project Managers (PMs).
  • Follow up with branches to collect completed billing sheets and ensure documentation accuracy.
  • Prepare draft invoices and send to customers and consultants for approval.
  • Set up Schedules of Values (SOVs) in Oracle ERP for new jobs.
  • Enter billing information in Oracle ERP and generate invoices upon approval.
  • Prepare and send invoice packages via email or upload them to customer portals.
  • Complete credit/rebill request forms, secure approvals, and process transactions in the ERP system; attach approved documentation to invoices.
  • Prepare ad hoc AR invoices as needed.
  • Process bad debt write-offs and tax adjustments on invoices when required.
  • Respond promptly to internal and external inquiries related to billing or invoice discrepancies.
  • Perform billing reconciliations and support month-end and year-end processes.
  • Assist with audit requests and documentation support.
  • Perform other related duties as assigned.

Who we are looking for

RoleQualifications

  • Diploma or degree in Accounting, Finance, or Business Administration preferred.
  • 2–3 years of construction billing or accounting experience required.
  • Experience working with Oracle ERP (or similar enterprise systems).
  • Advanced Excel proficiency (tracking, reconciliation, reporting).
  • Familiarity with billing workflows, SOVs, and credit/rebill processes.
  • Strong attention to detail and organizational skills.
  • Effective communication and follow-up with internal stakeholders and customers.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Additional information

Additional information

TK Elevator is an equal opportunity employer and is committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, colour, religion, sexual orientation, gender identity, national origin, disability, age and veteran status, or any other protected status required by applicable law.

Job Reference: CA_ET_TKELEV00341

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