Documentation Clerk

Job Description 

Key Responsibilities:

• Maintains the master schedule for the Nursing Department and all associated responsibilities for replacement of staff;

• Works directly with Charge Nurses and Director of Care/Associate Director of Care to provide adequate nursing staff for the home as predicted by the needs;

• Under the direction of the Director of Care or the Associate Director of Care, will prepare and post the nursing schedule and will be responsible for the maintenance of the schedule daily (includes telephoning staff), ensuring provision of availability submissions on a monthly basis;

• Enters daily changes in the electronic version of the schedule and ensures that the Kronos payroll system is in line with the schedule;

• Maintains contact with external agencies and partners to provide appropriate and adequate staffing levels in the home;

• Maintains files and documentation in support of the payroll and schedule systems;

• Maintains copies of all the weekly orders of supplies and maintains appropriate records to be submitted weekly to the Director of Care;

• Provides administrative / clerical support to the Nursing Department and associated department meetings;

• Updates information lists and coordinates communication and systems related to nursing, residents and families;

• Establishes directories and systems for managing data maintained within the shared drive related to staffing, scheduling, job descriptions and associated databases;

• Maintains confidentiality of all information;

• Keeps current on best practices through technical journals, in-services, workshops and seminars;

• Project work and other related duties as assigned by the Director of Care;

• Attend and participate in monthly nursing staff meetings to address issues of 
staffing and scheduling;

• Maintain policy and procedure manuals for the departments;
Role Profile – Clerk

• Ensure new HIN applications are submitted for Compliance approval and filing the approved / declined applications;

• Set up and maintain database and spreadsheets for Nursing and Quality Indicators in collaboration with, but not limited to: Infection Control, Wound Care, Director of Care, Associate Director of Care, and all other departments in relation to nursing data;

• Organizing and booking of all in-services, meetings, training and education 
sessions;

• Adheres to responsibilities and requirements for reporting adverse resident occurrences subject to regulatory and legislative direction;

• Other duties as assigned by the Director of Care.Required Education, Credentials and Experience:

• Previous demonstrated experience in an Administrative position;

• Minimum typing speed of 50 wpm;

• Computer literacy is required, with demonstrated experience in Microsoft Office, including Word, Excel and PowerPoint, with knowledge of database programming;

• Excellent communication skills;

• Must have a working knowledge of payroll manual or electronic programs, 
preferably Empath and Kronos and electronic scheduling;

• Highly effective interpersonal, problem solving, conflict resolution and critical 
thinking skills.

• Current (within 6 months) Vulnerable Position/Sector Screening (VPS).
Revera Core Competencies:

• Accountability: Takes ownership and holds self and others accountable to deliver high quality, timely and cost-effective results.

• Business Acumen: Understands financial and operational aspects and 
implications that are essential to achieve superior business results.

• Coaching & Developing Talent: Building capability of self, individuals and teams by engaging in feedback, coaching, learning and development. Building capability of self, individuals and teams by engaging in feedback, coaching, learning and development.

• Customer Focus: Keeping the customer in mind to deliver the highest possible 
quality of care, service and choices.

• Execution Excellence: Optimizes available resources and pursues 
implementation to consistently achieve exceptional outcomes.

• Innovative Thinking: Identifies, develops and implements new and innovative 
solutions to enhance opportunity, efficiency and quality.

• Teamwork and Collaboration: Inspires and fosters a team environment and works collaboratively to achieve business goals and objectives.

Time Type:

When you choose to build your career with Extendicare, you're joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. 

If you have a passion for caring, turn it into a rewarding career with Extendicare 

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.