Document Control Clerk

For more than 90 years, **E.S. Fox Limited (ESFL)** has set the standard for safety and quality in the construction and fabrication industry.

E.S. Fox Limited Nuclear Services Division is a people-first, environmentally conscious, socially responsible, Engineering, Procurement, and Construction (EPC) provider in the nuclear sector. E.S. Fox Limited’s Nuclear Services has contributed millions of hours in support of Ontario’s safe and reliable nuclear power industry We provide our clients with a streamlined solution for their detailed engineering, fabrication, construction, and maintenance needs. As the nuclear power generation sector evolves, we are primed to support the transition.

**Our Strength is People**

With a strong commitment to health, safety, and the protection of the environment, ESFL Nuclear Services has earned a reputation as an employer of choice, valuing our employees’ diverse contributions of skill, abilities, and experience.

As our employees are our greatest asset, we strive to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

**Why Join Our Team**

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:
An attractive health and dental benefits package for you and your family (dependents). Health Care Spending Account and Healthy Living Wellness Account options
- Employee Assistance Program
- Group RSP with employer contribution
- Competitive compensation Support of professional growth

**Our Nuclear Services office in** **Pickering**, ON, is looking for a **Document Control Clerk** to join our team.

**Summary of the Role**:
Reporting to the Document Control Supervisor, the Document Control Clerk is responsible for coordinating and maintaining project document services such as record maintenance and tracking, and other administrative responsibilities related to the flow, documentation and control of corporate records, plans and information in a fabrication shop setting.

Please Note: The Document Control Clerk position is based in Pickering. This position may be required to work from our Oshawa, Bowmanville, and Darlington locations as needed.

**Key Responsibilities**:

- Ensure drawings and specifications are accurately entered into the system immediately upon receipt of drawing lists for all current jobs and distribute drawing lists along with the required number of copies of drawings to job sites as requested.
- Ensure every drawing and every page of the specifications and addendums are clearly date stamped when received in the Document Control Department along with a stamp noting the type of drawings/specifications (i.e. construction, bid, etc.).
- Ensure drawings are placed on a drawing rack, identified by job name, bid or construction drawings, job numbers etc.
- Ensure when drawings/specifications etc. are sent, a transmittal listing the contents accompanies it, and documents are acknowledged by receipt and sign off received and documented by the Central Document Control Department.
- Ensure job numbers are on all correspondence, transmittals and filed accurately.
- Maintain and update Catalogue Index and catalogue updates.
- Work with Quality, Procurement and Trades for tracking and following up on purchase orders and sub-contracts.
- Receive all job files, drawings, specifications, addendums and/or all correspondence and information related to a specific job.
- Enter drawings and specifications into the computer immediately upon receipt on drawing lists for all current jobs and distribute drawing lists along with the required number of copies of drawings, as requested.
- Examine incoming drawing transmittals against the drawings received and if there are any discrepancies, will notify the sender immediately for corrective action
- Responsible for photocopying/having copies made for various drawings and specifications, as required for each project, and distributed using a transmittal listing drawings/specs, etc.
- Work in conjunction with the Quality Assurance Manager and Quality Assurance Lead to ensure policies and procedures are being adhered to. Assists in the development and revision of policies and procedures where necessary.
- Ensure responsibilities and accountabilities are conducted in a safe manner in accordance with E.S. Fox Limited Environmental Health and Safety Management Program and OHSA requirements.
- Ensure that environmental aspects within their sphere of responsibility are adhered to pursuant to ISO 14001 requirements.

**Key Requirements, Experience and Skills**:

- A college diploma in an administrative discipline is preferred.
- Experience using Adobe Acrobat to modify/markup fabrication drawings.
- Intermediate working ability, using MS Word and Excel is required.
- Previous administrative experience is required.
- Previous document management experience is preferred.
- A minimum of 3 years' a