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Contracts Administrator

2 weeks ago

Greater Toronto Area, Canada Metrolinx Full time

Job Description
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto's subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

CPG's workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.

Our Program Contracts department within the Program Management Office of the Capital Projects Group is seeking a Contract Administrator to provide contract planning, management and administration services for large scale, high profile and complex capital projects undertaken by the Capital Projects Group. Reporting to the Manager or Sr. Manager (as applicable), the Contract Administrator will be responsible for coordinating and managing contract administration activities related to capital projects, including construction, design, engineering/architectural and other professional services, etc., in accordance with Metrolinx's policies and departmental processes and procedures.

What will I be doing?

  • Reviews, interprets and analyses contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Ensures required provisions are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.
  • Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high-profile issues/matters to the Manager.
  • Responsible for accurate administration of various contract records, such as work releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System (such as Oracle Unifier). Monitors status of assigned contracts, prepares and provides reports to management and project teams, as required.
  • Oversees payment process, verifies vendors' invoices for compliance with contract payment terms, release of statutory holdbacks, and final payments, assesses back charges and other payment related matters.
  • Monitors status of assigned contracts, prepares and provides reports to management and project teams, as required, such as pending changes, contingency usage, outstanding payments, difficult or problematic issues in order to facilitate timely resolution and avoid risk of claims and disputes.

What Skills and Qualifications Do I Need?

  • Bachelor's degree in a relevant field, Construction/Contract/Commercial Law or a related discipline or a combination of education, training and experience deemed equivalent.

  • Demonstrated years of experience in the contract management and administration of large multi-billion dollar contractual agreements involving large-scale infrastructure projects that includes direct exposure to, or specialized working knowledge of:

  • Contracting principles, processes, methods, practices as well as basic accounting and scheduling

  • Administration of construction contracts and/or engineering/architectural design contract, and other technical and professional services contracts

  • Ability to interpret contract law, and Ontario legislation (e.g. The Construction Act, OPS Directives etc.), Canadian Construction Documents Committee documents, bespoke contract documents, and legal statutes and proceedings

  • Ability to plan, schedule and organize a variety of activities and deal with stressful situations with tight deadlines with a high degree of accuracy.
  • Working knowledge of engineering/construction industry contracting practices, policies, and procedures.
  • Ability to communicate effectively with various personnel within and outside of the organization including management, professional staff, project team, construction site staff, other personnel to discuss, clarify and resolve technical/contractual matters, financial, legal and other concerns.
  • Experience using contract administration systems, such Oracle & Unifier

Don't Meet Every Requirement?
If you're excited about working with Metrolinx but your past experience doesn't quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: or email .

Application Process
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
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