Senior Accounts Payable Associate

1 week ago

Breslau, Ontario, Canada De Havilland Aircraft of Canada Limited Full time $60,000 - $90,000 per year

De Havilland Aircraft of Canada is excited to announce the addition of a group of highly experienced aerospace professionals to our organization Mid Canada Mod Centre (MC2) and Avionics Design Services (ADS) joined De Havilland in October 2023, creating additional capacity and expanding our expertise in both avionics design services and upgrades as well as maintenance and modifications.
In October of 2023, De Havilland Aircraft of Canada announced the acquisition of Mid Canada Mod Centre (MC2). Mid Canada Mod Centre is comprised of industry leading experts focused on ensuring commercial, charter, special mission and business aircraft operators are equipped with flight decks that provide safety and efficiency. As a premier Canadian aviation maintenance shop, the team of experts works to define avionics requirements to develop and certify solutions that fit each operator's individual need.
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Reporting directly to the VP of Finance and Admin or their delegate, the Senior Accounts Payable Associate will be responsible for ensuring timely and accurate processing of payments, vendor support, reconciliations, and invoice processing.

This position will be located on-site in Breslau, ON.

Key Responsibilities

  • Review vendor statements, determine invoice status, and communicate payment internally and or with external vendors.
  • Verify Code to Pay invoices, accuracy of entries, posting, and signature approvals.
  • 3-way invoice match for PO invoice processing.
  • Receives and answers phone calls/emails from vendors or other departments concerning payment status of invoices.
  • Accounts Payable accruals, reconciliations and month end activities.
  • Receives and answers phone calls/emails from vendors or other departments concerning payment status of invoices.
  • Reviews incoming statements from vendors to ensure all outstanding invoices are entered and paid, requests missing copies of invoices from vendors if necessary.
  • Investigate payment problems while following corporate Accounts Payable policies and procedures.
  • File and maintain financial information, files, and records (i.e., invoices, payments, receipts) in an orderly manner.
  • Proactively create, generate and analyze system reports to ensure compliance with corporate policy.
  • Mentor and train fellow team members within the Accounts Payable Department.
  • Process complex weekly payment runs including EFT, ACH and wires.
  • Able to effectively manage an Accounts Payable shared email box.
  • Order office supplies and coffee supplies.

Qualifications

  • College diploma in accounting, finance, or business preferred.
  • Minimum five (5) years of experience in an A/P capacity.
  • Solid understanding of basic accounting principles.
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
  • Solid understanding of Canadian Taxes.
  • Experience working in multiple entity corporations.
  • Experience with AP automation an asset.

Skills

  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Ability to work to deadlines and handle high volume as required.
  • Clearly understands how to assess the importance of tasks and decisions and set priorities, focusing time/energy on the most important issues/opportunities.
  • Able to perform moderate to complex account reconciliations.
  • Effective attention to detail and a high degree of accuracy.
  • Proficiency with MSOffice – Word, Excel, Outlook proficiency is required.
  • Preferred experience with Sage 300.
  • Excellent written and oral communication skills.
  • Ability to interact with stakeholders at all organizational levels and the public.
  • Solution oriented, customer service focus, and positive "can do" team attitude.
  • Strong interpersonal, written, and verbal communications skills required with demonstrated ability to handle confidential information in a professional manner.
  • Ability to work in a large team environment as well as independently.

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