Administration Coordinator

6 days ago

Nova Scotia, Canada The Smith Family Full time

Help young Australians to improve their long-term educational outcomesBased in Sydney National Office or NSW or Melbourne, VICTemporary full-time position until June 2026

The Smith Family is a national children's education charity that works with children and young people to overcome educational inequality caused by poverty – so they can thrive now and into their futures.

About the role

We are seeking an Administration Coordinator to ensure the process of developing our next organisational strategy runs efficiently by providing high-quality, proactive administrative, scheduling and logistical coordination to the project team and all stakeholder engagement activities including student and family engagement. Reporting to the Innovation Manager and working alongside dedicated, energised, and passionate team members, you will:

Manage calendars, book meetings and coordinate workshopsDraft agendas, take minutes and track actionsUpdate and maintain project management software including task management and stakeholder registerHandle finance forms, payments, reimbursements and other processesAssist with preparation of reports, presentations and communications

About you

As well as bringing your passion for community, your background and skills could include:

Relevant qualification or trainingExperience providing administrative or project support in a busy, multi-stakeholder environmentProactive, flexible and able to anticipate team needsHigh degree of reliability, confidentiality and professionalism

Our benefits

Employees are at the centre of The Smith Family's values and operations. By joining our team, you can expect to:

Find balance; with flexible work options and opportunities to purchase additional annual leave Maximise your take home pay; with salary packaging, as well as opportunities to save with discounts at retailers across the countryFulfill your potential, with excellent career opportunities, a suite of development programs and a dedicated learning and development platform Feel you belong; with inclusive leave options, including paid parental, cultural and gender affirmation leaveThrive; with support for you and your family's mental and physical health including a complete care and safety platform, unlimited Employee Assistance and access to a huge range of fitness facilities with Fitness Passport

About us

The Smith Family is a national children's education charity with a vision of a world where every child has the opportunity to change their future, no matter their circumstances. We believe that education is one of the most powerful change agents, and we work with young Australians to overcome educational inequality caused by poverty – so they can thrive now and into their futures.

If you are passionate about what you do, committed to make a difference and this sounds like your next role, please click apply, we'd love to hear from you. You may view the position description here. 

Closing date: 30 January 2026

Due to the nature of this role, the successful candidate must be prepared to undertake a National Police Check and a Working with Children's Check. We are an equal opportunity employer and are committed to principles of cultural diversity. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

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