Event Coordinator

2 weeks ago

Cranbrook BC VC T, Canada Cranbrook Chamber of Commerce Full time

Position Summary

This is a full-time, on-site, permanent position responsible for the planning, coordination, and execution of Chamber-led events.

Primary Responsibilities

Event Planning & Coordination

  • Develop and maintain detailed event schedules and timelines

  • Lead catering and venue procurement, including:

  • Drafting RFPs- Actively evaluating and selecting vendors

  • Manage catering and venue contracts

  • Fulfill sponsorship agreements, ensuring:

  • All deliverables are met

  • Secure event sponsorships in alignment with event goals

  • Manage event registration
  • Coordinate presentation slides and ensure readiness for event day
  • Manage guest speakers, serving as the lead point of contact

Event Logistics & On-Site Execution

  • Create event supply lists and coordinate procurement
  • Oversee event set-up and tear-down, ensuring smooth execution
  • Coordinate signage and event assets, including printing and pick-up
  • Act as the lead on-site contact for vendors, speakers, sponsors, and volunteers on event day

Collaboration & Communications

  • Liaise closely with the Communications Manager to align:

  • Event branding

  • Promotional timelines

  • Sponsor recognition and assets

  • Provide timely and accurate event information to support:

  • Website updates

  • E-newsletters
  • Social media promotion

Business Excellence Awards (BEA)

  • Coordinate BEA logistics, including:

  • Nominations and selection process

  • Adjudication coordination

  • Vendor management

  • Support and liaise with BEA Selection Committees

  • Work closely with the Communications Manager to ensure:

  • Consistent branding

  • Coordinated promotion
  • Clear timelines and deliverables

Additional Responsibilities

  • Attend events, meetings, and public functions as required
  • Work occasional non-traditional hours, including evenings and weekends, as needed
  • Support Chamber staff during peak event periods
  • Other duties as assigned by the Executive Director

Working Conditions and Environment

Regular Hours

  • Full-time, 37.5 hrs/week
  • Monday – Friday, 8:30 – 4:30pm. Flexibility required based on event schedules.

Irregular Hours

  • Evenings and weekends required for event execution.

Travel and Expenses

  • Valid Class 5 BC Driver's License required
  • Use of personal vehicle required
  • Mileage reimbursed at current CRA rates

Education and Experience

Required

  • Completion of Grade 12
  • Minimum 3 years experience in event planning, coordination, or a related role preferred
  • Post-secondary education in event management, business administration, marketing, or a related field
  • Experience managing vendors, contracts, and sponsorships

Knowledge, Skills, and Attributes

  • Strong organizational and project-management skills
  • Exceptional written and verbal communication skills
  • Ability to manage multiple events and deadlines simultaneously
  • Strong relationship-building and stakeholder-management skills
  • Detail-oriented with excellent follow-through
  • Proactive, adaptable, and solutions-focused
  • Comfortable working independently and as part of a team

Compensation

  • Wage: $25/hr
  • Benefits: Chambers Plan benefits after probationary period

How to Apply

  • Email resume and cover letter to
  • Applications will be accepted until January 22, 2026
  • Only those selected for interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $25.00 per hour

Expected hours: 37.5 per week

Benefits:

  • Employee assistance program
  • Extended health care
  • Mileage reimbursement

Work Location: In person

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