Event Coordinator

4 days ago

Sooke BC, Canada Woodside Farm Full time

Woodside Farm is looking to hire an Events Coordinator/Administrator to join our team of enthusiastic and positive people This role is ideal for someone who enjoys combining event planning, guest experience, and hands-on coordination in a welcoming, rural setting.

We are looking for:

  • Experience in event coordination, hospitality, tourism, or customer-facing roles.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Strong computer skills including booking platforms, calendars, and basic office software.
  • Ability to work weekends and occasional evenings as required by events. Expect your work week to include most weekends.
  • Self-motivated, adaptable, and comfortable in a dynamic farm environment.
  • Interest in agritourism, hospitality, or community events is an asset.
  • Preference given to candidates who live in Sooke but open to those from Langford/Victoria.

The roles and responsibilities include:

Event Operations & Execution

  • Coordinate all logistical aspects of events, including schedules, staffing needs, vendors, setup, and teardown.
  • Act as the primary on-site point of contact during events to ensure smooth execution and a positive guest experience.
  • Liaise with external partners (vendors, entertainers, instructors, caterers, etc.) as required.
  • Ensure events align with farm policies, safety requirements, and brand standards.

Guest Experience & Customer Service

  • Serve as a front-facing representative of Woodside Farm, responding to event inquiries via email, phone, and booking platforms.
  • Handle guest communications before, during, and after events, including confirmations, reminders, and follow-ups.
  • Resolve guest issues or concerns professionally and promptly.

Other Responsibilities:

  • Collaborate with the Marketing Director on event promotion, including website updates, social media coordination, email campaigns, and on-site signage.
  • Manage the Country Inn/Airbnb booking and pricing systems.

This is a full time, salaried position to begin immediately. Part time would be considered for the right candidate. Salary will be negotiated based on relevant experience.

Please send your cover letter and CV to:

Job Type: Full-time

Pay: $40,000.00-$80,000.00 per year

Work Location: Hybrid remote in Sooke, BC

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