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Executive Assistant

1 hour ago

Toronto, Ontario, Canada Snaplii Full time


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Executive Assistant (EA) to CEO





Job description:

Snaplii offers immigration support for qualified candidates,
including pathways to work permits and permanent residency.

About the Role

We are seeking a resourceful, high-EQ Executive Assistant to
partner with our CEO and keep the engine running smoothly in a high-growth
(pre-IPO) fintech environment. You will orchestrate complex calendars,
prioritize time ruthlessly, prepare agendas/briefs, capture decisions and
action items, coordinate travel and expenses, and serve as a trusted gatekeeper
with impeccable judgment and confidentiality. You'll also drive follow-through
across teams turn recurring work into clean checklists/notes/templates and
ensure nothing falls through the cracks.

Qualifications

  • 0–2
    years in EA/administrative/operations roles (exceptional new grads
    welcome).
  • Communication:
    Clear, concise written & verbal English & Mandarin; can draft
    executive-level emails and summaries.
  • Professional
    presence: Polished, discreet, and calm under pressure; strong stakeholder
    management.
  • Organization
    & tools: Expert with Google Workspace/Calendar, Slack, and docs; fast
    with meeting notes, action logs, and task trackers
    (Notion/Confluence/Sheets).
  • Execution
    mindset: High diligence, ownership, and reliability; excellent
    prioritization and time management.
  • Nice
    to have: Experience handling complex calendars, travel logistics,
    expenses, and board/leadership meetings.

What You'll Do

  • Own
    the CEO calendar: schedule, sequence, and protect time; resolve conflicts
    across time zones and priorities.
  • Run
    meetings end-to-end: prep agendas/briefs, document decisions, track
    actions, chase deadlines, and circulate clean notes.
  • Travel
    & expenses: coordinate domestic/international travel, visas,
    itineraries; submit and reconcile expenses on time.
  • Inbox
    & stakeholder comms: draft emails, coordinate with internal teams and
    external partners; uphold confidentiality.
  • Projects
    & events: support exec initiatives, on-sites, investor/partner
    meetings, and light ops tasks to keep momentum.

Who You Are

  • High
    EQ, high integrity: trustworthy, discreet, and proactive; anticipates
    needs.
  • Structured
    & logical: simplifies complexity into clear next steps and repeatable
    checklists.
  • Outcome-driven:
    moves priorities forward and closes the loop—no loose ends.
  • Collaborative:
    works seamlessly with leadership and cross-functional teams to deliver
    fast, high-quality execution.

Why Join Us - About Snaplii

Snaplii
is one of Canada's fastest-growing fintech platforms, transforming how people
pay, save, and earn rewards. With over $70M in annual transaction volume and
200,000+ users across North America, we deliver unmatched utility and loyalty
through a single seamless app.

We've
ranked as high as #5 on the Apple App Store during peak shopping seasons, and
consistently remain in the Top 80—driven by a highly engaged, high-retention
user base. As the most payment-flexible platform in the space, Snaplii supports
a wide range of digital payment methods and partners with 400+ leading brands,
including Walmart, Amazon, and Esso.

Our
platform is fully built and maintained in-house—engineered to handle complex
payment flows, scale with demand, and support a growing suite of financial
products. We're actively expanding into new digital finance offerings to help
users create, manage, and grow value in their everyday lives.

Join
us as we shape the future of everyday spending.

Please visit our careers page to see more job opportunities