IP Administrative Assistant

2 weeks ago

Calgary AB TP B, Canada MLT Aikins LLP Full time $60,000 - $80,000 per year

Job Title: IP Administrative Assistant - Calgary

Location: Calgary, AB

Closing Date: December 8, 2025

Competition Number: MLTA-CAL

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers across the four western provinces. Named one of Canada's best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

This position will be responsible for providing administrative and clerical support to our intellectual property (IP) practice group. As we have a multi-office team, we are open to candidates who may work at any of our offices.

Responsibilities include:

  • Paying fees with Canadian Intellectual Property Office (CIPO), reviewing incoming correspondence from CIPO and foreign associates and assisting in preparing reporting letters to clients
  • Managing trademark dockets including docket deadlines and maintaining the integrity of docket data
  • Initiating conflict checks, confirming client identification, opening and closing client matters
  • Processing cash receipts and expenses
  • Assisting with reconciliation of the firm's CIPO IP deposit account, providing back up material and resolving any refund/debit issues with CIPO
  • Providing general administration support for the IP Group
  • Providing coverage and assistance to the Trademark Paralegals
  • Processing payment of associate invoices and insertion of corresponding tariff time code entry as required
  • Responding to general inquiries from callers and visiting clients, redirecting calls or providing routine information
  • Completing status checks
  • Coordinating transfers of files and appointment of MLT Aikins as agent
  • File opening and data validation in all operational programs and databases

Qualifications include:

  • Graduate of a recognized administrative program (equivalencies may be considered)
  • Three years of administrative experience
  • Superior computer, proofreading and time management skills
  • Excellent interpersonal and communication skills
  • A client focused approach and commitment to providing exceptional service to internal and external clients
  • Ability to work independently, follow instructions with minimum supervision and be able to thrive in a fast-paced, professional team environment.

We offer:

  • A competitive salary including individual performance bonus
  • Flexible benefit plans for dental, health and wellness benefits
  • Access to group savings plans and investment options
  • Earned Days Off Program
  • Growth and development opportunities
  • Mentorship and support
  • A positive and inclusive work environment

Our diversity statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.

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