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Meeting and Mailing Administrator

1 hour ago

Calgary, Alberta, Canada Computershare Canada Full time

Job Description
Location: Calgary Canada, Hybrid
In this position, you'll be based in the Calgary office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at .

We give you a world of potential
Do you like to be prepared and assist in organizing others?

Computershare has a great opportunity for you to provide excellent support to the Issuer Services Registry/Front Office teams as a Meeting and Mailing Administrator.

Our Meeting and Mailing Administrators are vital in assisting our clients by delivering on the execution of the clients Annual Meeting Proxy mailing along with Quarterly mailing events. This position reports to the Regional Manager, NA Meetings. This role will work collaboratively with other teams and business units in order to meet the client's Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirements, and guidelines.

This position is a great place to be at Computershare as it directly affects the outcome for our client.

A role you will love.
We are a global business with an entrepreneurial spirit, and we are proud of that. What that comes with is a fast-paced environment and lots of change so you will be resilient in nature and able to adapt quickly and embrace the pace of change we often work at.

It's okay if you don't know everything about the role the Meeting and Mailing Administrator position plays at Computershare. As-long-as you have the acumen for role, Computershare will engage you in training to understand how this position operates. Also, if you were hoping for a company that gives you work-life balance, this position is hybrid (at least 3 days a week in the office) for those that live within the Toronto area.

Some Of Your Key Responsibilities Will Include

  • Meeting set up on SCRIP
  • Prepare all documentation for Meeting, including voting results
  • Prepare and finalize the Access Database / Summit platform for "At Meeting"registration and Client reporting
  • Billing for Meeting and mailing services and captured and submitted in accordance with Financial Objectives.
  • Assume responsibility for assigned files in accordance with current Desk Operating Procedures
  • Verify scheduled mailings including submission of RADAR work orders
  • Prepare material quantities, coordinate mailings with NI54 requirements
  • Co-ordinate quarterly mailings in accordance with client request.

What will you bring to the role?
As you've probably gathered by now, we are looking for somebody with a real passion for details that enjoy assisting others.

Other Key Skills Required For The Role Include

  • Good working knowledge of Microsoft Office, including Word, Excel, Access and Outlook
  • Quick learner
  • Ability to work extended hours, as needed
  • Self-motivated and work autonomously
  • Comfortable learning new computer systems
  • Ability to multi-task
  • Ability to prioritize when encountering conflicting duties
  • High School Diploma or Equivalent
  • 1-3 years' experience in a financial industry (Preferred)
  • 2 years operations in banking (Preferred)

Rewards designed for you
Flexible work
to help you find the best balance between work and lifestyle

Health and wellbeing
rewards that can be tailored to support you and your family including paid time off, observed holidays, and vacation pay

Invest in our business
by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well

Extra rewards
ranging from recognition awards and team get togethers to helping you invest in your future

And more
. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit

About Us
A company to be proud of
We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

Fairness and culture
We're dedicated to providing you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit for further information.