Executive Assistant
1 week ago
We're seeking a proactive Executive Assistant to support our client's executive team in Toronto. The ideal candidate brings experience in or exposure to the mining sector and a strong grounding in finance. You'll blend classic excellence (calendars, travel, board coordination) with hands -on support for budgeting, reporting, investor materials, and vendor/admin workflows common in mining.What You'll DoExecutive support: Own complex calendars, meeting prep/follow -ups, and inbox triage across time zones; coordinate with site leaders and external partners.Board & investor materials: Assist with drafting, formatting, and assembling board decks, earnings/quarterly updates, and press -ready documents; manage version control and data rooms.Finance operations: Track expenses and POs, reconcile corporate cards, prepare accruals summaries, assist FP&A with actuals vs. budget rollups, and maintain key finance calendars (month/quarter close, audit).Document & data stewardship: Maintain accurate files (contracts, MSAs, NDAs, permits), organize NI /technical report timelines with SMEs, and ensure consistent naming/archiving.Travel & logistics: Coordinate multi -leg travel to mine sites, conferences (PDAC and others), visas/permits, and safety/compliance documentation.Meeting readiness: Build agendas, capture minutes, track actions/owners, and ensure briefings contain the right KPIs (production, AISC, capex, project milestones).Vendor & stakeholder coordination: Liaise with banks, auditors, legal counsel, IR, and site admin; shepherd signatures and approvals. Requirements 3–6+ years as an Executive Assistant or Chief -of -Staff -style coordinator; at least some exposure to mining, energy, or heavy industry.Comfortable with budgets, invoices, accruals, and basic analysis in Excel/Sheets (LOOKUPs, pivots); able to quality -check numbers and flag anomalies. Crisp writing and presentation skills; can turn rough notes into polished slides and concise briefs.Expert with Microsoft /Google Workspace; strong PowerPoint and Excel; expense and travel tools (e.g., Concur/Expensify); e -signature and data room platforms (e.g., DocuSign, SharePoint/Box).Exceptional attention to detail, confidentiality, and follow -through; thrives in fast -moving, deadline -driven environments. Handles sensitive financial and corporate information with care. Benefits Competitive salary and benefits commensurate with experience
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
1 week ago
East York, Canada The Heaps Estrin Team Full time**Job Summary** At Heaps Estrin, we pride ourselves on being more than just a real estate team; we are innovators driving change and elevating the real estate experience for our clients. With a relentless focus on excellence, we empower our team to achieve outstanding results while ensuring operational efficiency that drives our...
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Executive Assistant
2 weeks ago
East York, Canada MEP Services Group Full timeExecutive Assistant Location: Toronto, Ontario Employment Type: Full-time Reports To: Managing Partners Company: MEP Services Group About Us MEP Services Group is a leading multi-trade mechanical contractor specializing in industrial, commercial, and institutional (ICI) projects across the region. As we continue to grow, we are seeking a highly organized...
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Manager - Office of the Executive Director
2 weeks ago
Southwestern Ontario, Canada RPBG Executive Full timeJob Title Manager - Office of the Executive Director Location Perth, Royal Perth Hospital Type & Salary Fixed Term - Full Time; Salary: HSO Level G9 $148,216 - $153,151 Closing Date: 2025-12-15 4:00 PM Eligibility To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent...
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Manager - Office of the Executive Director
2 weeks ago
Southwestern Ontario, Canada RPBG Executive Full timeJob Title Manager - Office of the Executive Director Location Perth, Royal Perth Hospital Type & Salary Fixed Term - Full Time; Salary: HSO Level G9 $148,216 - $153,151 Closing Date: 4:00 PM Eligibility To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or...
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Remote Global Executive Assistant — Calendar
1 week ago
Toronto, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Executive Assistant
2 weeks ago
Ontario, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations....
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Executive Assistant
4 days ago
Burlington Street East, Hamilton, Ontario, Canada, LL H Collective Arts Full time $60,000 - $90,000 per yearAt Collective Arts Brewing, we've experienced a tremendous amount of growth as the direct result of increased efficiency and productivity. To continue on this trajectory, we are searching for a highly organized, proactive, and business minded Executive Assistant to support our CEO and Executive Leadership Team (ELT). This role will play a key part in keeping...
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Executive Assistant
2 weeks ago
CAN, Ontario, Toronto, Bloor Street East, Canada Manulife Full time $53,775 - $89,625 per yearManulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see and discover that better can take you anywhere you want to go.Global Head of Enterprise Risk Management is seeking a seasoned Executive Assistant to provide diverse and advanced administrative support,...
