Document Control Specialist III

6 days ago

Edmonton, Alberta, Canada Bluelime Technical Services Full time $60,000 - $80,000 per year

Job Overview

We are seeking a detail-oriented and highly organized Document Specialist to join our team. The ideal candidate will possess strong analytical and communication skills, with the ability to manage a variety of documentation tasks efficiently. This role involves working with various software applications, maintaining records, and ensuring that all documents are accurate and accessible. A bilingual candidate, particularly fluent in French, would be an asset to our diverse team.

Responsibilities

  • Create, edit, and manage documents using Microsoft Office applications including Word, Excel, PowerPoint, and Access.
  • Organize and maintain electronic and physical filing systems for easy retrieval of documents.
  • Collaborate with team members on project management tasks using Microsoft Project and SharePoint.
  • Provide excellent customer service by addressing inquiries related to documentation processes.
  • Conduct analysis of document workflows to improve efficiency and accuracy.
  • Assist in procurement processes by managing records related to purchases and contracts.
  • Prepare presentations and reports as needed, demonstrating strong writing and presentation skills.
  • Ensure compliance with records management policies and procedures.
  • Utilize negotiation skills when dealing with vendors or stakeholders regarding documentation needs.
  • Lead projects or initiatives related to document management as required.

Requirements

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) is essential.
  • Strong organizational skills with the ability to manage multiple tasks effectively.
  • Excellent written and verbal communication skills in English; proficiency in French is highly desirable.
  • Previous administrative experience with a focus on records management is preferred.
  • Familiarity with databases and filing systems is necessary for efficient document handling.
  • Strong time management skills to meet deadlines without compromising quality.
  • Demonstrated leadership abilities in previous roles or projects will be advantageous.
  • Ability to work independently as well as collaboratively within a team environment.
  • Strong computer skills with a solid understanding of Windows operating systems. If you are passionate about documentation processes and have the required skills, we encourage you to apply for this exciting opportunity as a Document Specialist

Job Type: Fixed term contract

Contract length: 12 months

Work Location: In person

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