administrative assistant
4 days ago
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 44 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- Work setting
- Various locations
- Tasks
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Train staff
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Maintain filing system
- Review and evaluate new administrative procedures
- Implement new administrative procedures
- Supervision
- 5-10 people
- Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Office
- Google Drive
- Electronic mail
- Area of work experience
- Project coordination
- Transportation/travel information
- Own transportation
- Public transportation is available
- Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Adaptability
- Efficient interpersonal skills
- Integrity
- Screening questions
- Are you willing to relocate for this position?
- Do you have experience working in this field?
- Health benefits
- Health care plan
- Other benefits
- Free parking available
- Support for persons with disabilities
- Offers mentorship, coaching and/or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Support for newcomers and refugees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- Support for youths
- Offers on-the-job training tailored to youth
- Provides awareness training to employees to create a welcoming work environment for youth
- Support for Veterans
- Offers mentorship, coaching and/or networking opportunities for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Support for Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Support for mature workers
- Offers mentorship, coaching and/or networking opportunities for mature workers
- Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
- Supports for visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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