Camp Services Coordinator

Hourly Rate: $21.00 – Check out the YMCA's total compensation package

Location: Day Camp Office; 120 Shields Court, Markham, Ontario

Work Hours: Part time hours until June, then up to 40 hours per week Monday – Friday, starting May 25 until September 4, 2026

Employment Type: Seasonal Contract 

Number of Vacancies: 2

Anticipated Start Date: February 9 or April 1, 2026

Deadline to Apply: Open Until Filled

Be the Spark Join our dynamic Day Camp team, where every day is different, and you will always be engaged with meaningful work

The Camp Services Coordinator - Volunteer & Logistics plays a key role in supporting Administrative Coordinator – Staff & Camp Operations and Camp Directors across multiple camp locations in the Greater Toronto Area. This role ensures accurate and timely documentation in YMCA databases, including HR records, volunteer information, and program materials. The Camp Services Coordinator - Volunteer & Logistics manages weekly bus attendance, acting as the main point of contact with bus companies and marshals to ensure smooth transportation for campers. Responsibilities also include assisting with accident and incident reporting and supporting volunteer recruitment and development throughout the summer. This position contributes to the efficient operation of camp activities while providing essential administrative support to the camp leadership team.

In this role, you will:

• Coordinate and manage all Human Resources data entry, including hiring packages, police record checks, and volunteer recruitment, ensuring accuracy and timely submission
• Sort and verify weekly bus routes in Excel for each assigned camp location, confirming all camper information is accurate and complete
• Act as bus coordinator for morning or evening daily routes, including correspondence with bus companies and bus marshals across the GTA
• Liaise with YMCA Program Support Departments to ensure all accident and incident reports completed by camp staff are accurate and submitted promptly, notifying Risk and/or HR of major incidents
• Assist with interviewing, onboarding, and hour tracking for volunteers
• Provide support to program operations through warehouse and office organization as time permits
• Attend all staff trainings and meetings, arriving on time, actively participating, and contributing to the development of all camp staff
• Ensure Health and Safety procedures are followed and maintained, and contribute to the cleaning, safety, and maintenance of camp sites and office
• Act as a positive role model for the campers and fellow staff through embodying the YMCA values, policies and procedures, Day Camp conditions of employment/guidelines and the Ontario Camping Association standards
• Perform other duties as assigned

You bring:  

• Post-secondary education (or currently enrolled in) business, administration, human resources, or related program, or equivalent experience
• Minimum 1 year experience working in an administrative role
• Experience with YMCA Day Camps considered an asset
• Proficiency in Microsoft Word, Excel, and Outlook, as well as familiarity with ActiveNet and UKG considered an asset
• Demonstrated ability to work well both independently and in a team environment
• Well-developed interpersonal and relationship-building skills with the ability to establish rapport
• Excellent verbal and written communication skills
• Commitment to diversity, equity, inclusion and building a sense of belonging

What you need to succeed:    

• Commitment to the YMCA's Mission, Vision and Values
• Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
• YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

Why work for the YMCA?

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services, such as health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2025–2030 strategic plan, Greater Together, which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.