Executive Administrative Assistant

Position Type:

Permanent

As one of Canada's leading life insurers, Blue Cross Life Insurance Company of Canada (Blue Cross Life) takes great pride in being the most trusted brand by Canadian consumers, offering exceptional coverage tailored to protect them and their families. Our unwavering commitment to service and product excellence has earned us the title of Canada's Most Respected Life Insurance Company for three consecutive years.

Federally licensed with operations across Canada, Blue Cross Life provides a full suite of top-tier Individual and Group Life and Disability insurance options. This comprehensive range of products is backed by an insurer with decades of experience protecting Canadians.

Our employees are the key component in enabling us to deliver competitive life and disability products nationally; we value their knowledge and integrity and are dedicated to their professional development by providing an environment of continuous learning and growth. We seek creative problem solvers who care about the work they do while helping to drive responsiveness and insight throughout our organization. 

If you are looking for an opportunity in a challenging, fast-paced, and collaborative work environment, the career you have been looking for may be waiting for you at Blue Cross Life.

This is an exciting opportunity for an experienced and highly capable Executive Administrative Assistant who thrives in a busy, collaborative environment. In this role, you'll provide critical support to three senior executives, ensuring smooth operations and acting as a trusted gatekeeper for their priorities.

What You'll Do

• Manage calendars, schedules, and logistics for executives.
• Draft agendas, prepare and format Word documents and PowerPoint presentations.
• Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling—making edits as needed.
• Organize and coordinate board governance activities, including communications and documentation.
• Attend meetings and accurately capture minutes.
• Plan and execute events and offsite meetings.
• Demonstrate solid judgment in prioritizing appointments and acting as the gatekeeper for executive priorities.
• Handle confidential information with discretion.
• Occasionally travel within Canada for key meetings or events.

What We're Looking For

• Advanced proficiency in Microsoft Office, particularly Word, Power Point and Excel.
• Minimum 3-5 years experience in a senior administrative support role, supporting multiple executives.
• A self-starter who demonstrates initiative and can work with minimal supervision.
• Impeccable attention to detail and a proactive, forward-thinking mindset.
• Excellent time management skills with the ability to manage multiple tasks simultaneously.
• Ability to maintain and build positive relationships at all organizational levels and with external parties.
• Collaborative and resourceful, with a problem-solving approach and ability to provide solutions.
• Excellent verbal and written communication skills.
• Excellent computer and calendaring skills, including Microsoft Office Outlook, Word, Excel, and PowerPoint.
• Availability for very occasional travel within Canada.
• English is requirement, written and verbal, to provide services to our customers and communicate with internal stakeholders. Bilingualism (ENG/FR) is considered an asset.

#CBM1

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

Pay Range :

61, ,873 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Blue Cross Life employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.  

Blue Cross Life is an equal opportunity employer. We strive to foster a culture where everyone is enabled to achieve their full potential - a culture of diversity, equity and inclusion (DEI). Accessibility is a top priority.
 
For applicants with disabilities, we provide accommodations throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. 
 

Our recruitment process may involve automated tools, including AI, to assist in screening applications.

We would like to thank all candidates for expressing interest.  Please note that only those selected for interviews will be contacted. If you experience any technical issues throughout the application process, please email:  

Registered Trade-mark of the Canadian Association of Blue Cross Plans, an association of independent Blue Cross Plans. Trade-mark of the Canadian Association of Blue Cross Plans, an association of independent Blue Cross Plans. Used under license by Blue Cross Life Insurance Company of Canada.

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